Secretary / Administrative Assistant

We are looking for an experienced and efficient Secretary to manage our administrative tasks. Your clerical and administrative support will assist office personnel and optimize workflow. Job duties include answering phone calls, organizing files, scheduling meetings, taking notes at meetings, typing up documents, inputting information into our database, and ensuring office supplies are stocked. Our ideal candidate is self-motivated and has experience as a secretary or Administrative Assistant.

Part time role with up to 20 hours a week with a Monday-Friday Flexible Schedule.

Secretary Duties and Responsibilities

• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
• Arrange, coordinate, and schedule meetings; prepare meeting documents
• Maintain a content management system
• Track inventory of office supplies and order more when necessary
• Write and distribute routine correspondence
• Compile data and prepare reports
• Maintain updated contact information for company employees, suppliers, and customers

Secretary Requirements and Qualifications

• High school diploma or equivalent
• Experience in a secretarial role preferred
• Professional demeanor and attitude
• Familiarity with office organization techniques
• Well-organized, detail-oriented
• Excellent communication and time-management skills
• Proficient with Microsoft Office