Seasonal Office Coordinator Golf Operations

Position Summary:

This position assists the Club Manager with clerical duties to ensure department efficiency.

Primary Duties and Responsibilities: includes but not limited to:

• Places office supply orders and verifies delivery, while setting up and maintaining procedures for invoices, purchase orders, checks and expense reports
• Sorts and distributes office mail
• Prepares packages for shipping and handles all incoming deliveries
• Handles incoming phone calls
• Maintains department personnel files
• Assists in departmental payroll, time sheets, variances and point system
• Schedules meetings and makes hotel reservations
• Assists in Member billing and communications
• Prepares correspondence, documents, records, etc.
• Assists in daily administrative duties for golf reservations, golf retail, food and beverage, tournament set up, member relations, as well as clubhouse operations

Secondary Duties and Responsibilities:

• Attends all Social Governing Board Meetings and takes minutes
• Adheres to the Health Insurance Portability and Accountability Act of 1996 (HIPAA)

Minimum Education and Qualifications:

• High School Diploma or equivalent
• Three years of general office experience
• Intermediate word processing skills
• Must be able to type 40 wpm
• Must possess working knowledge of GOLF OPERATIONS, policies and procedures, including tournaments and leagues

Competencies: Incumbent will master the following competencies while in this position:

• Capable of preparing business letters
• Ability to multi-task

Training Requirements:

• Must be able to navigate through Stratton Warren
• Knowledge of LMS Billing System
• Knowledge of Word and Excel
• Knowledge of EZ-Links golf reservation system
• Knowledge of Kronos and Virtual Roster

Physical Demands and Work Environment:

• Office work environment
• Must be able to sit in front of a computer for extended periods of time
• Must be able to work various shifts and flexible hours

This is not necessarily an exhaustive list of all responsibilities, requirements or working conditions associated with the job. Mohegan Sun reserves the right to make changes in the above job description whenever necessary

Job Types: Part-time, Temporary

Pay: $17.00 - $19.00 per hour

Schedule:

• 8 hour shift

Experience:

• General Office: 3 years (Preferred)
• Intermediate Computer: 1 year (Preferred)

Work Location: In person