School Secretary

Civil Service Position*

Provisional appointment pending successful placement on Civil Service list.

School Secretary 10 Months + 2 Weeks

• Answers telephone and acts as receptionist for an office;
• Performs general office duties (which may include taking dictation), handling general correspondence and reports, filing;
• Acts as information clerk where a general knowledge of personnel, organization, department activities and established practices are involved;
• Prepares, copies, and distributes bulletins, notices and other announcements as required;
• Assists in preparation and follow-up of annual budget;
• Prepares requisitions for and maintains supplies for the office or department;
• Distributes mail and supplies to staff;
• May maintain master schedule for an office;
• Composes and types routine correspondence;
• May assign work, review and record work done, and instruct new employees in the specialized clerical work of a unit;
• Collects fees and accounts for monies received;
• Assists in proofreading typewritten and printed material;
• Reviews reports and other documents for completeness, accuracy and conformity with established procedure;
• Answers telephone, gives routine information to the public and makes appointments for superior;
• Enters and retrieves computer database records.
• Sets up and maintains current records pertaining to student enrollment;
• Keeps journal of early dismissals, prepares and submits attendance reports;
• Maintains "lost and found".
• Other duties as assigned by the Principal.
• Other duties as described by Chautauqua County Civil Service job description.
• Use of the Spanish language (reading, writing, translation) preferred

Start date: Immediately

7 ¾ hours/5 days