Secretary to Administrator

Job Overview:
We are seeking a highly organized and detail-oriented individual to join our team as a Secretary. As a Secretary, you will play a crucial role in supporting the efficient operation of our office. Your responsibilities will include managing calendars, handling phone calls, providing excellent customer service, and performing various administrative tasks. The ideal candidate will have strong organizational skills and be proficient in using office software and tools.

Duties:
- Manage calendars and schedule appointments
- Answer and direct phone calls in a professional manner
- Provide exceptional customer service to clients and visitors
- Prepare and proofread documents, reports, and correspondence
- Assist with file management and document organization
- Perform data entry tasks accurately and efficiently
- Coordinate travel arrangements and event planning
- Utilize office software such as QuickBooks, DocuSign, Google Suite, etc.
- Maintain confidentiality of sensitive information

Qualifications:
- High school diploma or equivalent required; additional certification or training is a plus
- Proven experience as a secretary or administrative assistant
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- Attention to detail and accuracy in all work performed
- Ability to handle multiple tasks simultaneously in a fast-paced environment
- Familiarity with phone systems and other office equipment

We offer competitive compensation based on experience.

Civil Service Competitive test required.

If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we encourage you to apply for the position of Secretary. Please submit your resume along with a cover letter detailing your relevant experience.

Job Types: Full-time, Part-time

Pay: $18.13 - $19.85 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Lansing, NY 14882: Relocate before starting work (Required)

Work Location: In person