School Coordinator and Assistant to the Director (Administrative Support Coordinator II)

Position Summary

The position of School Coordinator and Assistant tothe Director (ASC II) is central to the effective operations of the various academic and production programs of the School of Theatre, Television & Film in the College of Professional Studies & Fine Arts. 

This position, under the general supervision of the school Director, is responsible for coordinating and overseeing the varied administrative/clerical support services that enable the school to carry out its complex academic mission relative to both classroom instruction and to public laboratory production programs. The School Coordinator and Assistant tothe Director is the pivotal person who provides the school with continuity in policies, procedures, and practices and acts as a liaison to the Dean's Office on all academic instructional and development matters.  Additionally, this position is the first contact students, staff, faculty and the general public see or hear from when contacting and/or visiting the school main office.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The School of Theatre, Television, and Film (TTF) is an academic unit within the College of Professional Studies and Fine Arts. The school differs from other academic units in that it administers both a curriculum that combines quality academic course work and production programs in which students apply classroom concepts while receiving pre-professional training and experience. In the latter capacity, the School often functions like a small business, producing a series of public presentations every year.

The school offers both undergraduate and graduate degree programs, including the terminal MFA degree. It operates and maintains two theaters: the 500-seat Don Powell Theatre and the 175-seat Experimental Theatre. Each year, the Theatre production schedule includes 5 or 6 fully mounted plays, and sometimes an outreach production that tours to schools and other venues. The Television, Film, and New Media program (TFM) includes four film festivals each year.

Additional TTF facilities include: three film studios, video editing suites, a scene shop, a costume shop, a dedicated shop for TFM productions, a substantial inventory of TFM production equipment, and a TFM equipment check-out office.

For more information regarding the School of Theatre, Television, and Film,  click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. 

These qualities would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related work experience.

Key Qualifications

• Experience in the use of Microsoft Word, Excel, and related database software; Oracle, Astra, MyRF, and/or AdobeSign and/or similar software or database applications.
• Experience in a higher education setting or public sector setting is preferred.
• Experience in administrative operations of performing Arts/film production organizations is highly desirable.
• Experience providing Administrative Support to a School Director, Department Chair, or other director level position.
• Experience processing academic appointments is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,066 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,681 - $6,034 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on January 2, 2024.  To receive full consideration, apply by January 1, 2024.  The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu