Scheduling Coordinator

Responsibilities: Answers general and new participant inquires, receives, and communicates with potential participants, supporting them with the scheduling/application process, which can include paperwork and facilitating. Demonstrates effective communication skills, both written and verbal.

REQUIRED DUTIES AND RESPONSIBILITIES:

• Must be able to perform work responsibilities in various locations.
• Must possess excellent oral and written communication skills.
• Must be sensitive, flexible and responsive to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation or any other special needs as reflected in the ability to communicate with staff and/or clients.
• Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook and possess basic computer skills.
• Must be available to attend weekend and evening meetings and events as required. *EF
• Must be able to work both independently and in a team environment.
• Must possess the time management skills necessary to organize and manage multiple priorities and tasks.
• Must be authorized to work in the U.S and New Jersey.
• Must possess the ability to serve as a representative of Prevention Links, upholding agency’s expectation of excellence and collaboration.
• Must maintain an understanding of all programs, grants, and projects offered by Prevention Links.
• Must adhere to Prevention Links administrative, reporting and recordkeeping guidelines to support accurate documentation of activities. *EF
• Must participate in all agency required training.
• Must be able to speak and write English proficiently.
• Must be able to walk, stand and sit for long periods of time.
• Must be able to sit for long periods of time at computer.
• Must be able to lift 25 pounds.
• Must possess a valid New Jersey Driver’s License and an independent mode of transportation. *EF
• Must complete all other duties and tasks as requested by the CEO or Division Director.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Job descriptions can be revised and updated periodically to meet the needs of the organization.

SUPERVISORY RELATIONSHIP: Reports directly to Prevention Supervisor

EDUCATION AND EXPERIENCE: Associates Degree with two years’ experience in scheduling and office management in community-based services/social services setting. Additional education and related experience are preferred, such as a bachelor’s degree in a Human Services related field, experience in the provision of prevention related programs.

TRAVEL: Domestic travel is required for this full-time position. Local, independent travel is required. Must possess a valid driver’s license and method of transportation. Position requires frequent travel within and outside of Union. All travel mileage will be reimbursed.

EVENING AND WEEKEND AVAILABILITY: Must be available evenings and weekends for meetings, outreach, & program coverage.

HOURS PER WEEK: 35 Hours/ Week, Salary, Exempt

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Human Services: 2 years (Required)

Ability to Relocate:

• Hudson County, NJ: Relocate before starting work (Required)

Work Location: In person