Schedule Coordinator

We are seeking an organized and proactive Schedule Coordinator to join our team. The primary responsibilities include scheduling crews and service calls, assisting with purchasing materials, and maintaining ongoing communication with customers regarding projects. The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

• Customer service. Answer and direct phone calls. Input new leads into CRM system
• Schedule/coordinate a maintenance department production schedule
• Manage maintenance crew time tracking
• Provide a high level of communication with clients regarding services
• Work in Excel assisting with ordering job materials and inventory
• Provide administrative support to various departments as needed
• Work in Quickbooks to perform data entry

Requirements:

• Must be highly organized with the ability to multitask and prioritize tasks effectively
• Excellent communication skills, both written and verbal
• Proficient in using office software such as Microsoft Office & Google Suites
• Familiarity with phone systems and other office equipment
• Experience in vendor management and procurement
• Experience in Quickbooks is a plus

Job Type: Full-time

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• office administrative: 5 years (Preferred)

Ability to Relocate:

• Glassboro, NJ 08028: Relocate before starting work (Required)

Work Location: In person