Address
Form of workSalary : $34,500.00 - $44,400.00 Annually
Location : Thurston County - Lacey, WA
Job Type: Full Time - Non-Permanent
Job Number: 2023-WRT222T223T224T225-16091
Department: Dept. of Ecology
Division: Water Resources
Opening Date: 12/28/2023
Closing Date: Continuous
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Keeping Washington Clean and Evergreen
The Water Resources(WR) programwithin the Department of Ecology is looking to fill up to four Scanning and Records Assistant (Office Assistant 2) positions. The positions are locatedin our Headquarters Office inUpon hire, you must live within a commutable distance from the duty station.
In this position, you will play a key role for the program by providing support for records availability, retention, and quality assurance. You will support the management of permit records and other program records and ensure that paper records are tracked, scanned, reviewed for quality control and completeness as well as accessibility. Your work will help to ensure that information is archived according to Ecology's retention schedule and made available for decision making and public disclosure requests.
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.
Program Mission: The mission of the Water Resources Program is to is to support sustainable water resources management to meet the present and future water needs of people and the natural environment, in partnership with Washington communities.
Please Note: These are temporary positions that are expected to end after one year.
Tele-work options for this position:The positions are required to work in the office Monday through Friday, 8 am to 5 pm.Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in "other information." Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on January05, 2024. In order to be considered during the first review, please submit an application on or before January04, 2024. We will continue to review applications after this date until all positions have been filled. The agency reserves the right to make hires any time after the initial screening date.
Please Note: We will review all applications received before the date above. Additional reviews after this date will occur until all successful hires are made.
Ecology employees may be eligible for the following:
, , *, *, , , & , , , , , , , *Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
Our commitment to DEIRDiversity, equity, inclusion, and respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology's work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this role, you will perform the foundational work of providing information to our team for decision making, providing information to the public, and assisting with the modernization of our processes.
What you will do:
Qualifications
Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
Option 1: At least 18 months of experience in clerical, office, or administrative support work.
Option 2: 30-59 college level semester credits or 45-89 college level quarter credits AND previous clerical experience.
Option 3: 60-89 semester or 90-134 quarter creditsoran Associate's degree or above.
Desired Qualifications:We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Supplemental Information
Ecology seeks diverse applicants:We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.
Need an Accommodationin the application and/or screening process or this job announcement in an alternative format?
It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
Please do NOT include your salary history.Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
Application Attestation:
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Other Information:
If you have specific questions about the position, please email Jason Feltner at Please do not contact Jason to inquire about the status of your application.
To request the full position description: email
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
To learn more about The Department of Ecology, please visit our website at and follow, like or visit us on , , , or our
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer:The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information...
Location : Thurston County - Lacey, WA
Job Type: Full Time - Non-Permanent
Job Number: 2023-WRT222T223T224T225-16091
Department: Dept. of Ecology
Division: Water Resources
Opening Date: 12/28/2023
Closing Date: Continuous
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Keeping Washington Clean and Evergreen
The Water Resources(WR) programwithin the Department of Ecology is looking to fill up to four Scanning and Records Assistant (Office Assistant 2) positions. The positions are locatedin our Headquarters Office inUpon hire, you must live within a commutable distance from the duty station.
In this position, you will play a key role for the program by providing support for records availability, retention, and quality assurance. You will support the management of permit records and other program records and ensure that paper records are tracked, scanned, reviewed for quality control and completeness as well as accessibility. Your work will help to ensure that information is archived according to Ecology's retention schedule and made available for decision making and public disclosure requests.
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.
Program Mission: The mission of the Water Resources Program is to is to support sustainable water resources management to meet the present and future water needs of people and the natural environment, in partnership with Washington communities.
Please Note: These are temporary positions that are expected to end after one year.
Tele-work options for this position:The positions are required to work in the office Monday through Friday, 8 am to 5 pm.Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in "other information." Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on January05, 2024. In order to be considered during the first review, please submit an application on or before January04, 2024. We will continue to review applications after this date until all positions have been filled. The agency reserves the right to make hires any time after the initial screening date.
Please Note: We will review all applications received before the date above. Additional reviews after this date will occur until all successful hires are made.
Ecology employees may be eligible for the following:
, , *, *, , , & , , , , , , , *Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
- A healthy life/work balance by offering flexible schedules and telework options for most positions.
- An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
- Continuous growth and development opportunities.
- Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIRDiversity, equity, inclusion, and respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology's work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this role, you will perform the foundational work of providing information to our team for decision making, providing information to the public, and assisting with the modernization of our processes.
What you will do:
- Receive and audit the accuracy of hard copy permit and other program files as assigned by the team lead.
- Determine document types to ensure appropriate procedures and filing location for all documents.
- Follow appropriate scanning, naming, and tracking procedures depending on document type to prepare electronic versions of all documents.
- Follow appropriate QA/QC procedures to ensure all images meet quality requirements and assist other members of the scanning team with their imaging reviews.
- Follow appropriate database procedure for uploading of images to ensure images are locatable, available, and usable by Water Resource personnel and other records users.
- Follow established tracking procedures to ensure all document originals are returned to the correct boxes.
- Complete documentation necessary to allow for files to be moved to records or archives and returns files to appropriate personnel for shipping to records or archives.
Qualifications
Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
- 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
- 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Option 1: At least 18 months of experience in clerical, office, or administrative support work.
Option 2: 30-59 college level semester credits or 45-89 college level quarter credits AND previous clerical experience.
Option 3: 60-89 semester or 90-134 quarter creditsoran Associate's degree or above.
Desired Qualifications:We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
- Experience with Microsoft Office products, databases, and attention to detail/organization.
Supplemental Information
Ecology seeks diverse applicants:We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.
Need an Accommodationin the application and/or screening process or this job announcement in an alternative format?
- Please call: (360) 407-6186 or email: and we will be happy to assist.
- If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
- If you need assistance applying for this job, please e-mail Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
- If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.
It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
- A cover letter describing why you are interested in this position.
- A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
- A list of three professional references.
Please do NOT include your salary history.Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
- Please be sure to remove private information such as your social security number, date of birth, etc.
- Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
Application Attestation:
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Other Information:
If you have specific questions about the position, please email Jason Feltner at Please do not contact Jason to inquire about the status of your application.
To request the full position description: email
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
To learn more about The Department of Ecology, please visit our website at and follow, like or visit us on , , , or our
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer:The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information...
