Sample Inventory Associate

Principal Function: The Sample Inventory Associate is responsible for all packages coming into and leaving the B2S Life Sciences workplace which includes but not limited to packaging and labeling of all outgoing packages and unpacking and checking in of all incoming packages.

Essential Duties and Responsibilities:

• Reliably able to be onsite during B2S standard business hours, shipping and receiving hours are 0830 to 1630, and able to communicate well with the team about unavailability during the day.
• Entry of material received from internal and external customers into inventory management system for accurate tracking.
• Inputting and tracking of valuable information in inventory management system to ensure compliance of processes and procedures. i.e., Expiration dates
• Pull samples from inventory and prep for internal delivery or external shipments.
• Load pertinently packing slips and safety data sheets into appropriate systems.
• Aliquot material in preparation of internal use or long-term storage
• Maintains accurate documentation of materials shipped and received.
• Works with each department to reconcile all deliveries ensuring accurate receipt of shipment.
• Unpacks, examines, verifies against manifest(s)
• Ensures compliance with B2S SOP for labeling, places shipment(s) into temporary storage (or appropriate storage location for hazardous goods) and records all incoming shipments.
• Rejects damaged items, records shortages, and corresponds with Purchasing Group to rectify damages and shortages.
• Reports defective materials or questionable conditions to the Department Supervisor.
• Maintains inventory and adequate supply of shipping materials and orders supplies, as needed.
• Prepare appropriate packing for outgoing shipments, including programming dataloggers, etc.
• Provides quality control (QC) for shipment activities.
• Performs all computer functions using internal and external software to ship and track incoming and outgoing shipments.
• Collects and organizes mailings and shipments.
• Completes final inspections as per the shipping instructions and all relevant SOPs.
• Updates and maintains logistics policies and procedures.
• Maintains the work area and equipment in a clean and orderly condition and follows prescribed safety regulations.
• Provides accurate and timely information and communication with each department.
• Maintains a working understanding of export, import, and domestic & foreign customs regulations including IDOT and IATA.
• Maintain equipment used in shipping and receiving including printer, label maker, temperature-controlled cabinets, shipping scale, etc.
• Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the Organization. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties and responsibilities.

Competencies:

• Organizational Support
• Teamwork
• Adaptability
• Ethics
• People Skills
• Problem Solving
• Planning and Organization
• Oral and Written Communication
• Customer Service
• Dependability

Education and/or Experience:

• High school diploma or general education degree (GED); and one-year related experience and/or training; or equivalent combination of education and experience is required.
• International Air Transport Association (IATA) and IDOT training is required and may be provided upon hire.

Other Skills and Abilities:

• Attention to detail.
• Computer software skills including Microsoft Office Suite, Salesforce, SharePoint, and Paylocity
• A working knowledge of shipping carriers including FedEx, UPS, etc.
• A working knowledge of Harmonized System (HS) Codes for exporting and the documentation needs for each shipment
• The ability to ensure accurate and timely information gathering and communication with each department and regulatory body.
• The ability to maintain confidentiality is required.
• The ability to stay up to date with all domestic and international regulations related to shipping company products to include ensuring on-time and accurate submission and filing of required paperwork is required.
• A working knowledge of shipping and transportation of hazardous good storage and handling of hazardous good
• Understanding of laboratory safety controls including engineering controls, administrative controls, and PPP as elements. These three categories should be used in a layered approach to minimize employee exposure to hazardous chemicals.
• The ability to develop positive working relationships and interact effectively with clients and colleagues.
• The ability to quickly adapt and embrace new software.
• The ability to prepare reports is required.
• The ability to analyze and evaluate data and make determinations.
• Clearly and concisely present findings in oral, written, or electronic format
• The ability to remain calm, perform duties, problem-solve, and make sound and rational decisions.
• Exercise independent judgment within established protocols and guidelines.
• The ability to work alone with minimum supervision and with others in a team environment.
• The ability to work rapidly for prolonged periods of time under pressure.
• Manage and prioritize multiple projects simultaneously.
• The ability to document daily work in an accurate, concise, and timely manner is required.
• The ability to interact professionally and constructively with clients, team members, and co-workers.
• The ability to be sensitive to professional ethics, gender, cultural diversities, and disabilities is required.
• The ability to operate cars and hand trucks to convey, move, or hoist materials to proper departments or areas is required.
• The ability to apply standard office practices and organization skills to a variety of interrelated processes, tasks, and operations is required.

Physical Demands

• Ability to stand less than 1/3 of the time.
• Ability to walk less than 1/3 of the time.
• Ability to sit more than 2/3 of the time.
• Ability to talk or hear from 1/3 to 2/3 of the time.
• Ability to lift 20 lbs. less than 1/3 of the time.

Work Environment

• The work environment is in an office and laboratory environment.
• Travel up to 5% percent of the time.
• Frequent use of a computer.
• This position requires working independently, as well as part of a team.
• While performing the duties of this job the noise level in the work environment is usually moderately loud and has moderate temperatures.
• Personal protective equipment must be worn in designated lab areas: closed-toed shoes, laboratory coat, safety goggles, and gloves.
• This position requires the use of all general office and lab equipment.
• Potential exposure to pathogens.