Safety Office Coordinator

JOB DESCRIPTION

POSITION: Safety Office Coordinator

HOURS: Monday – Friday, flexible between 7 am and 5 pm.

DATE: 1/2/24

4imprint Group plc is a leading direct marketer of promotional products operating across North America, the UK and Ireland. The Group has a premium listing on the London Stock Exchange and is a member of the FTSE 250. The Group has grown rapidly, consistently achieving double digit organic revenue growth and in 2022 surpassing the strategic target of $1bn in revenue. With a proven business model and a clear strategy, the Group’s expansion and success is set to continue.

We work with businesses and organizations of all kinds to provide them with personalized promotional products. A small part of their job is the biggest part of ours – that’s why one of our core values is to provide remarkable service. When you work here, you’ll be treated with the same level of respect and positive attitude.

As a Safety Office Associate, you’ll help the Safety and Security Director with a variety of general duties to ensure our Downtown office, Distribution Center, and Screen Print Facility are safe for associates. Under the supervision and mentorship of the Safety and Security Director, the Safety Office Associate is responsible for assisting with administrative tasks for the area’s safety program.

Here’s what a typical day might look like. Other duties may be assigned.

• Track training, signature sheets, filing paper and electronically (where applicable)
• General filing including safety inspections
• Assist with the planning and promotion of monthly safety programs, training and events
• Coordinate purchasing for the Distribution Center
• Maintain and update physical job requirement forms
• Assist with facility safety inspections
• Coordinate first responder training
• Collaborate with multiple departments
• Ability to take on additional responsibilities.
• Utilizes databases, spreadsheets, and other software related to training, compliance and purchasing.
• Coordinate with the Safety and Security Director in preparing and publishing meeting Safety minutes and agendas. Responsible for managing conference rooms, meeting preparations and making appropriate meeting notifications. Coordinate and/or presents at meetings.
• Assists the Safety and Security Director with preparing, processing and reconciling monthly expenditures, and filing reports. Track purchasing approvals and processes invoice payments within established guidelines and procedures.

You might be a fit for this position if you are:

• Someone who can communicate effectively as well as work independently and as a team player.
• A multi-tasker that likes to stay on your toes.
• Someone who enjoys change and trying new things.
• Detail oriented ensuring projects & work completed is accurate and meets deadlines of your work.
• Comfortable working in a fast-paced and safety-oriented environment.

• Possess interpersonal skills with the ability to manage sensitive and confidential situations/data with tact, professionalism, and diplomacy
• Able to quickly learn the policies and procedures of the department and unit where assigned.

• Read, understand, and apply policies, procedures, and regulations.
• Follow oral and written directions accurately.
• Gather and organize data and information.
• Maintain and update records and reports.
• Deal tactfully and courteously when explaining the functions and policies of the department to team members and outside parties.
• Ability to gain knowledge of field EH&S representative position

Required education/skills/experience:

• Associate’s degree preferred.
• One (1) year of full-time general office support experience
  1. Experience in a production environment preferred.
• Experience with Microsoft Office, particularly Excel
• Able to type a minimum of 35 WPM and proofread a variety of documents and materials
• OSHA and First Aid/CPR Certification
  1. Training will be provided if individual does not possess these certification.

Physical Demands/Work Environment:

An individual in this position must be able to successfully perform the essential duties, responsibilities, and physical demands listed in this job description.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job.

Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Regular and predictable attendance.
• Ability to effectively communicate with others (verbally and in writing).
• Ability to lift 40 pounds.
• Ability to be on your feet all day.
• Associates working 8 hours will get one 20-minute break (or two 10 min breaks).
• Associates working 10 hours will get 25 min lunch (or one 15 min and one 10 min break).
• Work will be performed at 4imprint, Oshkosh.

H-1B or other work authorization visa sponsorship is not offered for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

4imprint has a drug-free policy.
Equal opportunity employer. This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.