Address
Form of workSalary: Depends on Qualifications
Location : Anchorage, AK
Job Type: Full Time
Job Number: 2024-022A
Department:Alaska Railroad Corporation
Opening Date: 03/15/2024
Closing Date: 3/29/2024 3:00 PM Alaska
Position Open To: All Applicants
Bargaining Unit: RR - Non Represented
Range: NR07/08
Job Description
The ROW Permit Administrator is responsible for managing the ROW permitting process from start to finish. This includes the management and processing of Right of Way permits and related contractual agreements for non-railroad uses of Alaska Railroad Corporation (ARRC) Right-of-Way (ROW) including temporary, short-term, or long-term uses by utilities, engineers, surveyors, environmental contractors, government uses for roads and public facilities or other general users. This position also manages and establishes processes to ensure permits are accurate and based on contract requirements. This position is also responsible for complying with filing standards for all ROW permits including archiving real estate contract records.
This position works very closely with the Real Estate Department's Manager, Real Estate Contracts and Billing as the two positions perform related work for different permittees seeking to use ARRC land. While this position's focus is on the project-related permit uses, the work may have a broader scope depending on the circumstances of the requested permit.
This position also supports the Accounting Department's Manager, Reimbursable Services position by providing backup for invoicing, setting up reimbursable jobs, etc.
Responsible for management of ROW permits for temporary, short term or non-exclusive use of ARRC property. Establishes application review process based on permit type. Reviews permit applications for ROW use and determines appropriate review process required. Recommends changes to the ARRC permitting policies and fee schedules.
Develops and manages permit application workflow for all requests. Solicits and reviews comments received from other ARRC departments including Engineering, Transportation, Maintenance of Way, Real Estate and Security to incorporate supplemental conditions or restrictions in the contract document to ensure contracts include appropriate safeguards to protect ARRC's assets and operations from potential negative impacts by third party users. Tracks the permit to closure, including obtaining a preferred inspection date (where required), and coordinating the inspection with the Permittee and ARRC representative ensuring that the inspection is ultimately passed.
Prepares and/or reviews draft ROW contracts and related documents based on terms and conditions to ensure compliance with applicable policy and guidelines and/or identifies potential problem areas such as unclear contract language or inadequate supplemental conditions, and makes recommendations to ARRC's Legal Office for final review. Prepares and/or reviews miscellaneous draft contract amendments, permits, and ROW agreements.
Provides backup and support to the Manager, Reimbursable Services, including establishing and analyzing project budgets for reimbursable projects, setting up reimbursable jobs, and preparing invoices.
Maintains metrics on ROW permit activities to reflect the volume and production of permits received, reviewed and issued. Prepares management reports making recommendations regarding ARRC's permitting practices. Develops and maintains ARRC website for Right-of-way permitting including writing content to describe an overview of ROW application process, procedures, and application forms for various property access requests.
Minimum Qualifications
Required Qualifications
- Bachelor's degree from an accredited institution with a major in real estate, public or business administration, land management, or a related field.
- Five years of professional experience in contract management is required. (Professional experience in real estate contract management may be substituted for the degree on a year-for-year basis.)
- Must have a valid driver's license
Preferred Qualifications
- Three years of experience overseeing the use of land management database systems
Additional Required Information
PLEASE BE SURE TO INCLUDE ANY REQUIRED AND DESIRED QUALIFICATIONS IN YOUR APPLICANT PROFILE AND COVER LETTER.
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment and whether full- or part-time. Your application will be closely reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
NOTE: Prior to the closing date of this bulletin, all applicants MUST submit a copy of a current drivers record that reflects the last three (3) years of driving history. The driving record must be dated within four months of the closing date of the job bulletin. Applicants may either attach a copy of their driving record to the application or fax it to the Alaska Railroad Human Resources Department, (907) 265-2542.FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION.
Contact Information
Alaska Railroad Human Resources Department
E-Mail: arjobinfo@akrr.com
Mailing Address: P.O. Box 107500, Anchorage, AK 99510-7500
Street Address: 327 West Ship Creek, Anchorage, AK
Fax Number: (907) 265-2542
Alaska Railroad Corporation Benefits
The following briefly describes the main benefits available to regular employees of the Alaska Railroad Corporation. Actual benefits differ by bargaining unit.
Retirement Plans
ARRC Pension Plan - Participation is mandatory. You are automatically enrolled in the Plan when you meet the eligibility requirement of your bargaining unit. Employees contribute 9% of their Earnings on a pre-tax basis. The Railroad is exempt from participation in Social Security; however, Medicare Tax is withheld. Participants vest with 5 years of eligible Vesting Service which entitles one to receive a pension benefit at retirement age.
Tier 2 Description (Employees hired after July 1, 2015)
Normal Retirement Age is age 65, however, the plan allows one to retire as early as age 60. The formula for a monthly Normal Retirement Benefits is 2% x Final Average Earnings x all Credited Service.
Early retirement, survivor and disability benefits are available for vested participants.
401(k) Tax Deferred Savings Plan - Participation is optional. You may enroll once you meet the eligibility requirement of your bargaining unit. Depending on the bargaining unit, there may be an employer match.
457 Deferred Compensation Plan - Participation is optional for non-represented employees.
Insurance and Flexible Spending Plans
All plans are optional except the RR Dental Plan for bargaining unit employees.
Health Insurance Plan
A comprehensive health insurance plan, self-insured by the ARRC and administered by Premera Blue Cross Blue Shield of Alaska. Coverage is also available for the employee's spouse and dependent children. ARRC and the participant share the premium cost. Bargaining unit employees are Eligibility after 90 days, and non-represented employees are eligible as of the date of hire.
The Railroad offers a Prefered Provider Organization plan (PPO Blue Essentials) and a Consumer Directed Healthcare Plan with a Health Saving Account (Gold Essentials). The Plans have the following features.
The Railroad also offers two dental plans.
The Railroad National Dental for repersneted employees
The Alaska Railroad Optional Dental Plan for both represented and non-represented employees.
Paid Leave & Holidays
Vacation Leave -accrual per bi-weekly pay period:
Represented Employees
0-3 Years of Service = 4 Hours
>3-15 Years of Service = 6 Hours
>15 Years of Service = 8 Hours
Non-Represented Employees
0-3 Years of Service = 6 Hours
>3-15 Years of Service = 8 Hours
>15 Years of Service = 10 Hours
Sick Leave: accrues at 4 hours (Represented) or 2 hours (Non-Represented) per pay period.
11 Paid holidays
For additional information regarding these benefits, please go to
01
Do you have a bachelor's degree from an accredited institution with a major in real estate, public or business administration, land management, or a related field? (Professional experience in real estate contract management may be substituted for the degree on a year-for-year basis.)
02
Does your work history demonstrate at least five years of professional experience in public or commercial real estate contract management?
03
Do you have a valid driver's license?
04
Will your current three-year driving record - that you are submitting to us - reflect TWO OR LESS violations and no Driving Under the Influence (DUI) convictions within the last three years?
05
Do you have at least three years of experience overseeing the use of land management database systems?
Required Question
Location : Anchorage, AK
Job Type: Full Time
Job Number: 2024-022A
Department:Alaska Railroad Corporation
Opening Date: 03/15/2024
Closing Date: 3/29/2024 3:00 PM Alaska
Position Open To: All Applicants
Bargaining Unit: RR - Non Represented
Range: NR07/08
Job Description
The ROW Permit Administrator is responsible for managing the ROW permitting process from start to finish. This includes the management and processing of Right of Way permits and related contractual agreements for non-railroad uses of Alaska Railroad Corporation (ARRC) Right-of-Way (ROW) including temporary, short-term, or long-term uses by utilities, engineers, surveyors, environmental contractors, government uses for roads and public facilities or other general users. This position also manages and establishes processes to ensure permits are accurate and based on contract requirements. This position is also responsible for complying with filing standards for all ROW permits including archiving real estate contract records.
This position works very closely with the Real Estate Department's Manager, Real Estate Contracts and Billing as the two positions perform related work for different permittees seeking to use ARRC land. While this position's focus is on the project-related permit uses, the work may have a broader scope depending on the circumstances of the requested permit.
This position also supports the Accounting Department's Manager, Reimbursable Services position by providing backup for invoicing, setting up reimbursable jobs, etc.
Responsible for management of ROW permits for temporary, short term or non-exclusive use of ARRC property. Establishes application review process based on permit type. Reviews permit applications for ROW use and determines appropriate review process required. Recommends changes to the ARRC permitting policies and fee schedules.
Develops and manages permit application workflow for all requests. Solicits and reviews comments received from other ARRC departments including Engineering, Transportation, Maintenance of Way, Real Estate and Security to incorporate supplemental conditions or restrictions in the contract document to ensure contracts include appropriate safeguards to protect ARRC's assets and operations from potential negative impacts by third party users. Tracks the permit to closure, including obtaining a preferred inspection date (where required), and coordinating the inspection with the Permittee and ARRC representative ensuring that the inspection is ultimately passed.
Prepares and/or reviews draft ROW contracts and related documents based on terms and conditions to ensure compliance with applicable policy and guidelines and/or identifies potential problem areas such as unclear contract language or inadequate supplemental conditions, and makes recommendations to ARRC's Legal Office for final review. Prepares and/or reviews miscellaneous draft contract amendments, permits, and ROW agreements.
Provides backup and support to the Manager, Reimbursable Services, including establishing and analyzing project budgets for reimbursable projects, setting up reimbursable jobs, and preparing invoices.
Maintains metrics on ROW permit activities to reflect the volume and production of permits received, reviewed and issued. Prepares management reports making recommendations regarding ARRC's permitting practices. Develops and maintains ARRC website for Right-of-way permitting including writing content to describe an overview of ROW application process, procedures, and application forms for various property access requests.
Minimum Qualifications
Required Qualifications
- Bachelor's degree from an accredited institution with a major in real estate, public or business administration, land management, or a related field.
- Five years of professional experience in contract management is required. (Professional experience in real estate contract management may be substituted for the degree on a year-for-year basis.)
- Must have a valid driver's license
Preferred Qualifications
- Three years of experience overseeing the use of land management database systems
Additional Required Information
PLEASE BE SURE TO INCLUDE ANY REQUIRED AND DESIRED QUALIFICATIONS IN YOUR APPLICANT PROFILE AND COVER LETTER.
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment and whether full- or part-time. Your application will be closely reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
NOTE: Prior to the closing date of this bulletin, all applicants MUST submit a copy of a current drivers record that reflects the last three (3) years of driving history. The driving record must be dated within four months of the closing date of the job bulletin. Applicants may either attach a copy of their driving record to the application or fax it to the Alaska Railroad Human Resources Department, (907) 265-2542.FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION.
Contact Information
Alaska Railroad Human Resources Department
E-Mail: arjobinfo@akrr.com
Mailing Address: P.O. Box 107500, Anchorage, AK 99510-7500
Street Address: 327 West Ship Creek, Anchorage, AK
Fax Number: (907) 265-2542
Alaska Railroad Corporation Benefits
The following briefly describes the main benefits available to regular employees of the Alaska Railroad Corporation. Actual benefits differ by bargaining unit.
Retirement Plans
ARRC Pension Plan - Participation is mandatory. You are automatically enrolled in the Plan when you meet the eligibility requirement of your bargaining unit. Employees contribute 9% of their Earnings on a pre-tax basis. The Railroad is exempt from participation in Social Security; however, Medicare Tax is withheld. Participants vest with 5 years of eligible Vesting Service which entitles one to receive a pension benefit at retirement age.
Tier 2 Description (Employees hired after July 1, 2015)
Normal Retirement Age is age 65, however, the plan allows one to retire as early as age 60. The formula for a monthly Normal Retirement Benefits is 2% x Final Average Earnings x all Credited Service.
Early retirement, survivor and disability benefits are available for vested participants.
401(k) Tax Deferred Savings Plan - Participation is optional. You may enroll once you meet the eligibility requirement of your bargaining unit. Depending on the bargaining unit, there may be an employer match.
457 Deferred Compensation Plan - Participation is optional for non-represented employees.
Insurance and Flexible Spending Plans
All plans are optional except the RR Dental Plan for bargaining unit employees.
Health Insurance Plan
A comprehensive health insurance plan, self-insured by the ARRC and administered by Premera Blue Cross Blue Shield of Alaska. Coverage is also available for the employee's spouse and dependent children. ARRC and the participant share the premium cost. Bargaining unit employees are Eligibility after 90 days, and non-represented employees are eligible as of the date of hire.
The Railroad offers a Prefered Provider Organization plan (PPO Blue Essentials) and a Consumer Directed Healthcare Plan with a Health Saving Account (Gold Essentials). The Plans have the following features.
The Railroad also offers two dental plans.
The Railroad National Dental for repersneted employees
The Alaska Railroad Optional Dental Plan for both represented and non-represented employees.
Paid Leave & Holidays
Vacation Leave -accrual per bi-weekly pay period:
Represented Employees
0-3 Years of Service = 4 Hours
>3-15 Years of Service = 6 Hours
>15 Years of Service = 8 Hours
Non-Represented Employees
0-3 Years of Service = 6 Hours
>3-15 Years of Service = 8 Hours
>15 Years of Service = 10 Hours
Sick Leave: accrues at 4 hours (Represented) or 2 hours (Non-Represented) per pay period.
11 Paid holidays
For additional information regarding these benefits, please go to
01
Do you have a bachelor's degree from an accredited institution with a major in real estate, public or business administration, land management, or a related field? (Professional experience in real estate contract management may be substituted for the degree on a year-for-year basis.)
- Yes
- No
02
Does your work history demonstrate at least five years of professional experience in public or commercial real estate contract management?
- Yes
- No
03
Do you have a valid driver's license?
- Yes
- No
04
Will your current three-year driving record - that you are submitting to us - reflect TWO OR LESS violations and no Driving Under the Influence (DUI) convictions within the last three years?
- Yes
- No
05
Do you have at least three years of experience overseeing the use of land management database systems?
- Yes
- No
Required Question
