Records Specialist

Position Summary & Duties Responsible

POSITION SUMMARY

Records Specialist will coordinate the storage, destruction and imaging for paper and electronic public records in compliance with State and Federal law. Position will provide instruction and training to departments on a routine basis and conduct records activates off-site regularly.

DUTIES AND RESPONSIBILITIES SUMMARY

• Assist departments and elected offices in identifying and understanding and applying record classifications per State and Federal law specific to their records and needs.
• Communicate to departments and elected offices industry standards, best practices, State and Federal law regarding storage, destruction and imaging of public records.
• Work directly with departments and elected offices in surveying records, inventorying records, and analyzing records and their processes while identifying areas of improvement.
• Research, retain and effectively communicate information regarding legal opinions, administrative code, Federal and State laws affecting public records.
• Work directly with departments and elected offices to resolve concerns or provide instruction for record needs or activities such as storage, destruction, imaging, filing systems and electronic records.
• Assist in the management or oversight of contracted services to include inventory of off-site storage, coordination of destruction, storage and imaging services.
• Create, present and coordinate record trainings, presentations or events related to records management.
• Review and prepare documentation submitted by departments and elected offices for management approval.
• Maintain accurate statistics for work performed for Records Management as well as track work in progress using databases and spreadsheets.
• Perform related duties and responsibilities as required.
• May serve on committees or other record related groups as a representative for Records Management.
• Perform other job related duties as required or assigned.

• The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

Minimum Qualifications

• High School Diploma or GED, and two (2) years of related work experience in business administration, library science, customer service, inventory control, records management, or a related field. Any equivalent combination related to education and/or experience may be considered for the above requirements.

Supplemental Information

ADDITIONAL REQUIREMENTS

The offer of this Bernalillo County position requires compliance with the following:

• Employee must successfully complete the post-offer employment medical examination and background investigation.
• Employee must comply with the safety guidelines of the County.
• Employee must complete required FEMA training(s) as assigned to position.

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tile. Working surface is typically dry.
• Works with minimum supervision.
• Employee handles information of a confidential nature.

EQUIPMENT, TOOLS AND MATERIALS

• Equipment typically used in the performance of office duties include telephone, computer terminal, computer printer, computer keyboard, typewriter, photocopy machine, fax machine and calculator.
• Materials and products handled in the course of performing essential duties include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.

Equal Opportunity Employer

County of Bernalillo is an equal opportunity employer.