Records Program Manager (Wms1)

Salary : $75,000.00 - $90,000.00 Annually
Location : Thurston County - Lacey, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-EFSEC-012
Department: Energy Facility Site Evaluation Council
Opening Date: 11/29/2023
Closing Date: Continuous
Description
The hiring manager reserves the right to make a hiring decision at any time. It will be in your best interest to apply as soon as possible.
The Energy Facility Site Evaluation Council (EFSEC) provides environmental and safety oversight of approved facilities. EFSEC provides one- stop permitting for large energy projects in Washington, including nuclear facilities, thermal energy generation, fossil fuel, wind, and solar power plants, green hydrogen, biofuel refineries, oil refineries, natural gas storage fields, clean energy product manufacturing facilities, storage facilities, and qualifying pipelines and transmission lines.
Schedule: This position is currently hybrid with remote and in-office options. There may be occasional required in-office time as needed. (This may move to more in-office time in the future).
What you will be doing:You will provide managerial oversight for the Statewide EFSEC Records Center and serve as the Statewide records coordinator for the agency. You will work closely with agency Directors, Council Chair and members, clients, contractors, Tribal Governments, local and municipal Governments, the legislature, and public. You will be ensuring all aspects of program oversight and consistent application of laws to meet EFSEC's statutory requirements for records storage, retention, disposition, destruction, and compliance with the Public Records Act under RCW Title 42.56, implementation of a new ECM records management system, and contracts associated with the adjudication and support of proceedings, This position is the designated public records officer for EFSEC representing the agency in all contacts with the Records Management Office and State Records Committee, and may act as a litigation hold lead manager.
*This position supports the State's goals of a carbon neutral electrical grid by 2045.*
Who we are:
EFSEC was created in 1970 to provide "one stop" siting and permitting for large energy projects. By establishing the Council, the state legislature centralized the evaluation and oversight of large energy facilities within one state agency. The legislature cited the necessity of balancing the need for new energy facilities with the broad interests of the public. As part of the balancing process, the Council must take into account protection of environmental quality, the safety of energy facilities, and concern for energy availability.
The Council's responsibilities are listed in the Revised Code of Washington (RCW) 80.50. These responsibilities include siting large natural gas and oil pipelines, thermal electric power plants that are 350 megawatts or greater and their dedicated transmission lines, new oil refineries or large expansions of existing facilities, and underground natural gas storage fields. Energy facilities of any size that exclusively use alternative energy resources (wind, solar, geothermal, landfill gas, wave or tidal action, or biomass energy) can opt-in to the EFSEC review and certification process as with certain electrical transmission lines. EFSEC's authority does not extend to hydropower plants or thermal electric plants that are less than 350 megawatts.
For facilities under its jurisdiction, EFSEC has been delegated authority by the United States Environmental Protection Agency to issue permits under the Federal Water Pollution Control Act and the Federal Clean Air Act. EFSEC also ensures that effective and coordinated nuclear emergency response plans are in place and satisfactorily tested for the Columbia Generating Station nuclear power plant located on the Hanford Site in central Washington.
Duties
Some of what you'll do includes:

• Administer statewide program for records management, to include supervision of staff and resources, managing partnerships, stakeholder involvement and coordination of multiple roles
• Serve as the agency records officer and expert involving all aspects of records management for the agency
• Manage the contract(s) for adjudications and support to ensure sufficient resources and quality of services are being met for adjudications related to energy facilities under the jurisdiction of EFSEC
• Work closely with EFSEC leadership, the Council and Chair, stakeholders and government/non-government agencies and Tribes. Testifies before the Legislature, Administrative Hearings, EFSEC Council, and public hearings
• Coordinate with internal and external stakeholders (e.g., state, local, and /or tribal governments) to meet scope of work and deadlines

Qualifications
REQUIRED:
Bachelor's degree in Business Administration, Public Administration or a closely related field
AND
Three (3) years of professional experience managing or administering programs related to records management.
OR
An Associates degree in Business or Public Administration or closely related field
AND
Five (5) years of professional experience managing or administering programs related to records management.
*Experience may substitute for education totaling seven (7) years
PREFERRED:
Five (5) years of experience with records management to include storage, retention schedules, PRA fulfillment of requests and records systems.
Position Specific Competencies:

• Knowledge of the Washington State Public Records Act under
• Knowledge of records systems and management practices
• Must have strong communications and leadership skills
• Provide leadership and vision in development of policies and procedures for EFSEC activities and processes
• Ability to build and maintain strong and effective working relationships with the EFSEC Chair; state and local members; staff; interested organizations; federal, state, and local agencies; contractors and the public

Core Competencies:

• Customer Focus - Responsive to both internal and external customers. Works with customer to identify needs; assumes responsibility for own role in meeting those needs. Ensures commitments to customers are met. Receptive to customer feedback.
  
• Results Focus - Accepts personal accountability for individual results or share of team results. Manages workload and interpersonal relationships to achieve results: prioritizes tasks appropriately, overcomes obstacles, works with others as necessary, and meets deadlines and quality standards.
  
• Communication Skills - Demonstrates communication skills (reading comprehension, writing, listening, speaking) appropriate to the position. Shows respect and courtesy in interpersonal communications.
  
• Adaptability/Flexibility - Open to new ideas. Responds constructively to change and stressful situations. In consultation with supervisor, adjusts plans to meet changing needs.
  
• Self-Development - Demonstrates proactive learning. Keeps knowledge and skills up-to-date. Solicits and accepts constructive feedback. Seeks developmental assignments to improve skills. Turns challenges into learning opportunities.

PREFERRED:

• Negotiation Skills - Conducts positive negotiations, ability to compromise, handles conflicts, seeks common ground, articulates own and other goals, stays focused on positive outcome.
• Project Management - Establishes project goals, milestones and procedures, defines roles and responsibilities, acquires project resources, coordinates projects within the records center, monitors project progress, manages multiple projects as needed.

Supplemental Information
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
• A current resume, detailing experience, and education;
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the "duties summary" section of the application. Please do not refer to resume for detail, or your application may be disqualified.
Conditions of Employment:

• Ethics in Public Service: RCW 42.52 and Conflict of Interest: RCW 80.01.020 limits the commission's ability to employ any person who owns stock in any company the commission regulates or is otherwise financially interested in such company.

• Background Check Notice: Prior to any new appointment into EFSEC, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All:
The Energy Facility Site Evaluation Council celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email .
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student ...