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Form of workGoldberg Segalla, a dynamic and rapidly growing law firm with a national practice, seeks a highly motivated and organized individual to join its team as a Records Clerk/Office Services Coordinator in its office located in Syracuse, NY. This is a full-time position that requires you to work in the office five days a week. The hourly salary range for this position is $19.00 to $20.00.
Actual pay may be adjusted based on experience and other job-related factors permitted by law. Job Description: Records Clerk Receive and sort incoming mail including legal documents, correspondence, and other relevant materials. Scan documents and ensure the quality and accuracy of scanned images, making adjustments as needed Accurately identify various document types to manage them in accordance with specific procedural requirements Accurately title and file records into the firm's records repository in accordance with established filing systems.
Process and save records received via CD, USB, or secured link Prioritize and distribute mail to the appropriate recipients within the firm Create and prepare trial materials such as exhibit binders Box and inventory closed files for offsite storage Process outgoing mail requests utilizing various shipping methods. Post mail using firm's postage machine and deliver mail to the post office Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files Assists in all other office duties as assigned Office Services/Facilities Maintain and order supplies. Keep supply and mail rooms neat and organized.
Call for service if copy machines are out of order. Call building maintenance when needed. Ensure proper appearance of office space, including conference rooms and visiting attorney offices.
Overall oversight of supplies, kitchen, printer, copier, mail, reception and conference areas (cleanliness, organized, marketing material displays). May be required to assist IT from time to time. Set up video conference for meetings, depositions, etc.
Set up new hires (computer, supplies, etc.) and conduct welcome tour. Train new employees on office services equipment. Request building cards or keys.
Reorganize offices and workstations of departed employees. Manage office petty cash (to include reconcile and replenish). Organize office parties and firm-wide events.
Coordinate with Accounting for emergency check requests. Coordinate with Iron Mountain regarding file storage needs. Distribute paychecks and reimbursement checks.
Coordinate furniture requests with the Firm Leadership. Collaborate with all administrative depts. to address local needs/issues.
Contact Director of HR, Facilities and Records with any employee issues. All other duties as assigned. Requirements/Skills: One year of previous law office experience preferred Strong attention to detail Basic personal computer skills and ability to understand and use firm software Ability to work well under pressure, a professional demeanor, excellent judgment, superior communication skills, written and verbal, and strong client service skills Strong analytical and problem-solving skills; ability to organize and prioritize multiple assignments, use initiative and judgment to accomplish results, and complete job assignments in an accurate and timely manner Ability to work within a team environment The ideal candidate should be motivated with the goal of becoming a long term asset within the organization Educational Requirements: Associate's degree or equivalent legal support experience Benefits: This role offers a hourly salary and bonus opportunity.
The hourly salary range for this position is $19.00 - $20.00. Actual pay may be adjusted based on experience and other job related factors permitted by law. This position also offers a full benefits package.
Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more. Goldberg Segalla isn't merely a business-we're a community. We value the diversity of our team and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody.
Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.
Department: Records This is a full time position
