Receptionist

Duties and Responsibilities

• Operate telephone switchboard to answer, screen, and forward calls, providing information, taking messages, and scheduling appointments

· Generate supplier purchase orders

· Manage corporate vendors

· Assist CEO with professional & personal requirements

· Manage outgoing shipments

· Coordinate outside contractors (i.e. building dept., permits, post office)

· Schedule copy machine maintenance & order supplies

· Create mailings for upper management/board meetings

· Arrange Christmas cards for all buildings

• Perform administrative support tasks such as proofreading, transcribing hand written information, and operating computer to work with balance sheets and lists
• Greet persons entering the establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• Transmit information or documents to employees or customers using computer, mail, or fax machine
• Schedule appointments and maintain and update appointment calendars
• Provide information about establishment such as location of departments or offices, employees within the organization, or services provided
• Order office supplies as needed and requested by employees
• Other tasks as may be required

Qualifications

• Education: High School diploma or equivalent preferred
• Training: Must successfully train on company phone system, and become knowledgeable of employee names, departments, and titles
• Experience: 1-2 years reception experience preferred and knowledge of MS Excel, outlook, & word.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Hauppauge, NY 11788: Relocate before starting work (Required)

Work Location: In person