Address
Form of work
SalaryJob Accountabilities:
- Answers telephone, types all correspondences, reports, and quotes for the Service Center.
- Audits service and parts men weekly expense reports for accuracy and completeness.
- Any out of line situations regarding expenses, purchases, etc. are called to the attention of the Service Center Manager for corrective action.
- Assists with service orders when needed.
- Maintains accurate accounts payable and receivables for Service Center.
- Processes parts and/or service sales orders in computer for invoicing.
- Maintains database and address books for Service Center area.
- Builds and maintains file system for Service Center.
- Maintains office and Service Center supplies and creates list of needed items for Service Center Manager to purchase.
- Provides management and administrative services to her superiors to include conserving time by reading, researching and routing correspondence and drafting replies.
- Maintain files and records of all SSI owned vehicles to include, drivers, insurance, truck expenses, recall notices, tags, location and maintenance on vehicles.
- Issues Purchase orders for repair and maintenance done to vehicles.
- Seeks out promotional materials, requesting bids from suppliers for best pricing and quality product. Keep ample stock on hand for sale to employees/customers, for service, guests, warehouses, and service centers.
- Receive and distribute mail from Warehouses/Service Centers, distributing to designated depts. / personnel. Review all bills that come in from Warehouses and individuals, bills that need a PO# are issued one, then approved for payment.
- Responsible for updating / requisitioning / ordering forms, letterhead, envelopes, etc. used by SSI.
- Keep all expenses and copies of gas receipts, hotel bills, and car wash receipts on file.
- Ensured that all paperwork relevant to each truck folder is scanned and kept current.
- Processes warranty claims and follows through to completion.
- Assists with all tasks required to ensure office runs smoothly.
