Objective
Responsibilities
- Switchboard: Answer in-coming calls and forward them to correct department or person
- Mail: open and sort all mail; sending it to correct mail folders for delivery
- Filing: put invoices in numeric and alphabetical order
- Make sure all memos and job postings get sent to the correct person for posting
- Enter time cards/payroll for the entire branch
- Complete the Send it Back Report for HEQ and TES shops on Mondays
- Code all outside and monthly vendors invoices
- Scan and attach invoices and other documents to service work orders and part documents
- Enter daily bin counts when help in the warehouse is required
- Maintain the cash drawer
- Fill in for the administrative assistant when needed
- Order and maintain the novelty inventory and accounts
- Help with special projects
Qualifications
- Knowledge, skills and abilities typically acquired through a high school education
- Ability to answer phones and learn to operate a switchboard
- Knowledge using a PC with experience using Microsoft Office
- Ability to run Cat Access and credit card transactions
- Knowledge on the cash drawer system Unify Three
- At least 2 years experience of time keeping experience
- Must have a pleasant voice and attitude and answer phones with courtesy
MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)