Receptionist And Office Administrator

DigitalBridge (NYSE: DBRG) is a leading global digital infrastructure firm. With a heritage of over 25 years investing in and operating businesses across the digital ecosystem including cell towers, data centers, fiber, small cells, and edge infrastructure, the DigitalBridge team manages a $75 billion portfolio of digital infrastructure assets on behalf of its limited partners and shareholders. Headquartered in Boca Raton, DigitalBridge has key offices in New York, Los Angeles, London, and Singapore.  

We are seeking an experienced, detail-oriented Office Manager to support our Boca Raton headquarters.

• Screen inbound calls to the firm’s main number and forward calls / messages as appropriate
• Greet and manage guests for on-site meetings; issue building security passes as required, provide guest beverage service
• Support on-site meeting; set up videoconferences via Teams and troubleshoot any IT issues, order catering for meetings and visiting staff as required, tidy up conference rooms before and after meetings
• Receive and distribute inbound mail, deliveries and catering orders
• Coordinate conference room schedules, book meeting space as requested
• Scan and file documents electronically, maintain physical files
• Manage inventory, order and stock breakroom / office supplies
• Manage vendor accounts, audit / approve vendor invoices and forward for payment
• Support Director of Events on corporate events, offsites, client dinners, etc. – we want the receptionist to do that?
• Support HR department with welcoming of new hires
• Interface with other offices – coordinate across multiple time zones
• Uphold the firm’s culture and values, both to staff and guests
• Other tasks as may be required

• Undergraduate degree or comparable work experience
• Self-motivated with a can-do attitude
• Superior written and verbal communication skills
• Able to handle complex tasks with minimal instruction
• High attention to detail
• Adaptable to change in a fast-paced work environment
• Strong critical thinking skills, skilled at culling research across various sources
• Willing to take direction and learn new concepts
• Fluent in Word, Outlook, Excel, Teams, DocuSign, and Adobe Acrobat
• Proficient in SAP Concur
• US citizen or authorized to work in the United States, valid driver’s license

At DigitalBridge, we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

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