Receptionist - Accounting Associate

Essential Duties & Responsibilities: Include but are not limited to the following:
Front Desk/Office-Clerical

• Answer incoming calls greeting callers warmly and direct the inquiries.
• Greet customers, vendors, employees and assist as needed.
• Scan documents for the Credit department.
• Assist various department with sending out membership letters.
• Order office supplies and paper as needed.
• Pick up the mail, open and direct to appropriate area.

Accounting

• Scan checks to banks.
• Process received on account payments (ROA's)
• Back-up for scanning location checks.
• Zero out small balances.
• Code invoices.
• Ticket Corrections.
• Fold/Stuff and mail accounts Payable checks weekly.

Qualifications & Requirements

• Must be licensed and insurable to drive.
• Must be proficient in Microsoft platforms, especially Excel.
• Must have strong computer skills.
• Possesses problem solving capability and understands the operational processes.
• Must be analytical and have a strong attention to detail.
• Exceptional customer service skills.

Job Performance Skills:
Communication Skills
Presents ideas effectively and concisely. Listens actively and attentively; asks good questions. Has proficient written and verbal communication skills. Provide a welcoming environment for all customers and guests visiting our main office as well as incoming phone calls and messages.
Planning and Organizing
Maintain well-organized materials, files, systems for efficient execution of the position. Strong organizational skills ensure quality and quantity of work is effectively and timely communicated.
Attendance/Punctuality/Dependability
Position requires the employee to promptly begin their day at 8:00 a.m. and end their day at 5:00 p.m.Monday through Friday. Ability to extend workday when needed to complete a task and/or meet a deadline may be necessary.
Accountability
This individual will manage certain information in a confidential manner. The individual will learn the duties, accept responsibility for those duties along with the quality and timeliness of their work product. The individual will be open to improvement and willing to acknowledge and correct mistakes.
Initiative/Action Orientation
Position requires a dedication to excellence, desire to help as needed to support company projects and/or tasks. Understands and displays a sense of urgency and spirit of cooperation as the situation may dictate.
Time Management
This individual will manage their time, establish priorities and calendar of projects for each month. Regular communication with supervisor is important to ensure priorities are consistent with corporate expectations.