Receptionist

The Receptionist role will perform a wide range of clerical and office-related tasks. An integral part of this role is providing outstanding assistance to our guests and customers, along with offering administrative support across the company. This role is service-oriented. Professional demeanor, attention to detail, ability to prioritize in a fast-paced environment, and desire to create a favorable first impression are crucial.

Responsibilities:

• Greet and accommodate visitors, executives, and employees with professionalism and a positive, outgoing demeanor.
• Coordinate communications, including taking calls, drafting and responding to emails, and interfacing with guests.
• Maintain office correspondence, including updating directories, sorting, and distributing daily incoming and outgoing mail, packages, faxes, etc.
• Make travel arrangements and prepare travel itineraries and accommodations.
• Coordinate and schedule meetings, conference calls, and conference rooms.
• Update and maintain employee parking and access lists.
• Maintain access security by following visitors’ procedures. Establish/ update office operating procedures for efficiency.
• Maintain cleanliness and organization of reception, conference rooms, kitchen, storage room, and public areas.
• Assist with company events and activities.
• Procure, pick up, and manage office supplies, order, and replenish company snacks and beverages. Manage inventory.
• Prepare Administration department’s expense reports, and update expense logs and statements.
• Edit and order business cards.
• Manage company vehicle maintenance.
• Foster positive relationships with the building management team, vendors, and coordinate service requests.
• Serve as a backup to other administrative staff when needed.
• Other duties as assigned.

Requirements

• Requires punctuality and consistent attendance to ensure coverage during office hours Monday to Friday (8:00 am-5:00 pm) and work fully on-site.
• High School diploma or equivalent (some college is a plus)
• Minimum of 3+ years’ of receptionist and/or administrative assistant experience preferred
• Bilingual in Spanish the ability to read and write is preferred
• Experience coordinating complex calendars and itineraries
• Strong organizational skills
• Must be able to handle multiple tasks simultaneously and prioritize workload under short deadlines and changing priorities in a fast-paced environment
• Intermediate to Advanced level of Microsoft Office applications including Word, Excel, PowerPoint
• Reliability and desire to anticipate needs
• Accessibility even outside of standard working hours
• Team player who enjoys working collaboratively
• Exceptional interpersonal and time management skills
• Detail-oriented and self-motivated
• Ability to take direction and follow through

Please apply directly on our website: https://recruiting.paylocity.com/Recruiting/Jobs/Details/2206223

Please note we will not sponsor, obtain, and/or petition for temporary visa status (for example, E, F-1, H-1, H-2, L, B, J, or TN) for candidates for this position and/or personnel hired for this position.

We are not accepting unsolicited resumes from third-party recruitment agencies; therefore we will not pay a fee for resumes submitted.

Job Types: Full-time, Temp-to-hire

Pay: $20.00 - $30.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person