Receptionist

Summary: The Receptionist will be the first point of contact for the Orlando office. The duties include offering administrative support across the organization, welcoming and greeting guests and coordinating the front-desk activities, including distributing correspondence and redirecting phone calls.

Essential Job Functions:

• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Maintain attendance tracking for office personnel
• Assist with scheduling conference rooms for meetings
• Greet and welcome guests as soon as they arrive at the office, assist with parking validation, direct visitors to the appropriate person and office
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Responsible for communication with building security desk
• Ensure reception area and conference rooms are tidy and presentable, with all necessary stationery and material
• Receive and track daily mail/deliveries
• Assist Office Manager with coordinating runner activities as needed
• Assist secretarial staff, as needed, with various clerical projects
• Keep updated and maintain office records
• Assist with records management: manage records inventory, coordinate deliveries and pick-ups; use Vital Web to add, update, or close inventory; etc.

Necessary Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Educational and Experience Requirements:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• High school degree; additional certification in Office Management is a plus

Work Environment and Physical Demands:

• In office position
• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Have you worked as a Receptionist before?

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person