Receptionist

Location: Sunrise, FloridaAs a Receptionist you will be the first point of contact for all visitors as well as assist with mailroom duties when needed. Our receptionist will greet, welcome, and direct guests/vendors appropriately; notify company personnel of visitor arrival. Other job duties include completing mailroom tasks, answering emails, organizing files, and making copies.

Essential Duties

• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Create company memos, maintain files, and organize documents.
• Assist in planning company events, meetings, luncheons, and employee team building activities including setup/breakdown.
• Separate, sort and stamp all mail inbound/outbound
• Receive incoming U.S. Post Office Mail, separate, sort, and stamp today's dates on all mail received. Once stamped, ensure timely delivery to each department.
• Pick shirts online from starquix purchase order and pick shirt orders for all store new hires and store personnel and keep inventory up to date on hand and online
• Order all supplies that are needed for each department within the corporate office (pens, paper, rubber bands, etc.)
• Sort and tray, rub or sack the mail for dispatch to the Postal Service
• Accept, process, and dispatch the mail according to Mail Services and the Postal Service's guidelines, goals, and deadline.
• Receive all corporate packages from warehouse including FedEx, Amazon, UPS, and independent retailers and deliver to appropriate departments/personnel
• Process/ Create FedEx shipping labels for the various departments (Accounts Payable, IT and Payroll)
• Other duties as assigned

Experience & Education

• Minimum of 3 years administrative support experience
• Ability to multitask in a fast-paced environment
• Good analytical and problem-solving skills
• Excellent time management/project skills with ability to set priorities
• Strong detail orientation and effective communication skills both verbal and written
• Highly organized individual needed to manage multiple projects running simultaneously

Competencies

• Strong verbal communication skills, including telephone etiquette; ability to diplomatically resolve challenging customer situations
• Strong organization skills
• Detail oriented
• Ability to work independently under minimal supervision
• Good written, verbal communication and collaborative skills
• Ability to analyze and reconcile complex accounts and reserves

Skills

• Strong computer literacy to include: Microsoft Word, Outlook and Excel
• Multi-line system

Pet Supermarket is an equal opportunity employer.

Job Type: Full-time