Purchasing Specialist

Position:                 Purchasing Specialist
Salary:                     $41,454.40 - $60,091.20 / DOQ
Position Type:        Full-Time                 
Close Date:            Until Filled

General Description:

The purpose of this class within the organization is to provide exemplary customer service to internal and external customers for the Procurement Division. This class works under general supervision, independently developing work methods and sequences.

Minimum Training and Experience:

Requires a Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in business or related field. Requires three to five years of experience in purchasing or inventory control. The equivalent combination of education and related work experience may be considered.

Special Certifications and Licenses:

None

Desirable Knowledge, Skills and Abilities:

• Knowledge of proper English usage, punctuation, spelling, and grammar.
• Knowledge of modern office practices and technology.
• Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.
• Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers.  Personally, demonstrates appropriate customer service skills.
• Work is performed onsite.  The incumbent must be present at work to perform the essential functions of this job.

Essential Job Functions:

1. Performs a wide variety of routine-to-complex tasks involved in the procurement of goods and services for the City. 
2. Provides assistance in the development of contracts and solicitations as needed.
3. Approves issues, receives, and returns batches for City Warehouse daily.
4. Manages fuel usage (daily), supply, pricing, and ordering (weekly).
5. Administers City-wide Purchase Card Program by setting up, maintaining, and canceling cards. Receives all cardholders’ statements and receipts, confirming completeness and accuracy. Runs transaction reports and schedules payments as required.
6.  Establishes and maintains City-wide purchasing programs and business accounts (i.e. Amazon Business, Staples Advantage, Lowe’s, Home Depot, etc.).
7. Prepares purchase orders for goods and services for all City departments and for warehouse operations in a timely fashion. Maintains procurement documents in a systematic, retrievable manner.
8. Performs administrative duties; copies, mails, and distributes a variety of documents. Runs reports as requested. Sets up and updates vendors as needed.
9. Establishes and maintains positive working relationships with vendors; communicates with vendors to expedite orders and resolve billing/shipping discrepancies.
10. Provides assistance in the disposition of surplus equipment and supplies; works with accounting division to ensure proper recording of disposed equipment and revenues received for same.
11. Performs all other duties as may be assigned to meet organizational needs.