Address
Form of work
SalaryClassification Information
Position/Classification Title
Purchasing Specialist
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory
Minimum Experience/Education
Bachelor’s degree; or Associate’s degree and two years of related experience; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
Preferred 5 or more years as a purchasing agent or Purchasing Specialist.
Required License or Certification
Position Overview
Primary Purpose of Position
This position is responsible for the execution of all forms of procurement, both formal and informal, for goods and services procured by the university.
The procurement specialist ensures that procurement is executed in accordance with local, state and federal regulatory requirements.
The position works with assigned department users (e.g., staff, faculty) to develop specifications/scope of works for RFQs, RFPs, IFBs and RFIs..
The procurement specialist ensures that procurement is executed in accordance with local, state and federal regulatory requirements.
The position works with assigned department users (e.g., staff, faculty) to develop specifications/scope of works for RFQs, RFPs, IFBs and RFIs..
Primary Function of Organizational Unit
The Procurement Office provides direction over the entire procurement activities within NCA&TSU, including purchasing and administration of the procurement card. Manages all procedural aspects of purchasing activities within State and Federal laws, North Carolina Division of Purchase and Contract rules and regulations, agency/university policy and procedures. Communicates with internal and external customers, clients and suppliers; negotiates between parties; verifies availability of funds, advises management on proper allocation of funds, etc.
Work Hours
Monday - Friday 8:00 a.m. - 5:00 p.m. ET
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
Key Responsibilities and Related Competencies
Required Competency
Knowledge - Professional
Duties
- Interprets purchasing policies and procedures to departments and vendors.
Evaluate customer needs, identifying and researching relevant information, and making appropriate recommendations for the acquisition of goods and services, especially acquisitions that are large scale, complex, and/or of a specialized nature based on local, state, federal and university purchasing regulations, policies and procedures.
- Directly assist customers to develop purchasing strategies, including identifying opportunities for cost savings as well as improved products/services, supplier management, and business processes.
- Analyze bids, quotes, and proposals for adherence to specifications and recommends contract awards,
- Analyze purchasing patterns as well as preparing and authoring cost studies and analyses to develop goals for strategic purchasing activities, and cost savings/revenue opportunities.
- Create, manage/administer contracts from cradle to grave whether long- or short-term agreements. This includes monitoring vendor performance, problem resolution, project management, contract compliance, and reporting, etc.
- Prepares contract amendments, contract assessments and renewal documents and written materials.
- Review and evaluates requisitions and initiates appropriate purchasing method to process purchasing transactions.
- Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable.
- Maintains manual and electronic documents, files, and records.
- Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services.
- Participates in regional and national procurement organizations or purchasing cooperative meetings, trainings and conferences is required, as assigned by procurement management.
- Assists Procurement management in benchmarking to achieve goals.
- Performs other related duties as assigned.
Required Competency
Customer Service/Communication
Duties
- Maintain a “service” focus when working with internal and external customers.
- Serve as the primary liaison to an assigned set of university departments. This includes: – meeting and educating all levels of university personnel, including deans, directors, department heads, faculty and staff regularly.
- Build strong relationships within a complex network within the university (i.e., other business and finance offices, legal, facilities, suppliers, etc.) to assist in helping customers.
- Return calls, emails, etc. to customers and suppliers in a timely manner (e.g., 8 hours -1 business day).
Required Competency
Negotiation
Duties
- Ability to recommend acceptable solutions to unfavorable risk factors and other associated legal matters that align with the university’s position and goals.
- Ability to effectively manage the collaborative review process with other campus stakeholders through completion.
Position Information
Working Title
Purchasing Specialist
Competency Level
Journey
Position Number
000074
Recruitment Range
$59,000 - $68,000
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
FTE
40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division
VC for Business & Finance
Organizational Location
VC for Business & Finance
Organizational Unit
Procurement Services
Posting Detail Information
Posting Number
SHRA2318
Open Date
03/05/2024
Close Date
04/12/2024
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A&T State University permanent employees include the following and more:
Employee Benefits available to NC A&T State University permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC – Health Benefits
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
Quick Link
https://jobs.ncat.edu/postings/29143
