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Job Posting Title:
Purchasing Coordinator
Position Type:
Professional / Unclassified
Department:
LSUAM Engineering - MI - Business Management (Trisha Lawhon Landry (00012526))
Work Location:
3261 Patrick F. Taylor Hall
Pay Grade:
Professional
Job Description:
Job Summary:
Coordinates the purchasing functions in Mechanical & Industrial Engineering (MIE) and serves as purchasing liaison between MIE and others. The MIE Dept. is home to 6 degree programs, 2 cost recovery centers, and 3 research centers (CeRoM, TIER, CISIA. When fully staffed, it is supported by 6 office and 9 technical staff members that serve 35 T/TT Faculty, 6 Instructors, 5-7 p/t instructors, multiple Post-docs and Research Associates, ~1300 UG students and ~100 graduate students. Research expenditures are in the range $3.5M-$4.5M annually.
Job Description:
55% Coordinates the purchasing functions in MIE including, but not limited to: receives and analyzes requests, prepares product specifications, selects qualified vendors, prepares purchase requisitions, prepares PO changes and/or cancellations to purchase orders as required, verifies receipt of items, place orders using LaCarte and Foundation credit cards and process associated paperwork, maintains supplies for the MIE office. Serves as purchasing liaison between MIE and others. Assists LaCarte card holders and follow-up on outstanding credit card transactions.
25% Confers with vendors, procurement buyers and Accounts Payable to expedite payment of invoices and purchase supplies and equipment. Investigates complaints on behalf of personnel and vendors and makes recommendations to resolve problems to ensure expedition of payment according to terms and conditions of agreement. Interprets University purchasing policies and procedures, rules and regulations and relays information to customers.
10% Maintains a log of package pickup (receives, logs and notifies faculty/staff/students of incoming packages) and distributes incoming packages to appropriate individuals. Develops and maintains a complete filing system and log on all purchase requisitions, transactions, etc.
5% Serves as the Expense Data Entry Specialist by processing expense reports for non-workers. Assist employees with reimbursement requests and travel preparations as needed.
5% Act as a back-up for the office staff with associated cross-training. Perform other tasks assigned depending upon the needs of the Department.
Required Qualifications:
Bachelor's degree with 2-3 years of related work experience in purchasing related functions.
Preferred Experience:
Knowledge of policies and procedures, rules and regulations related to LSU and state purchasing; familiarity with Workday; experience working in higher education
Additional Job Description:
Special Instructions:
Please attach your resume, cover letter and three professional references including name, title, phone number and e-mail address.
A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.
Posting Date:
May 12, 2023
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Remote Work - Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer:
LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU's Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu).
HCM Contact Information:
Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed HR@lsu.edu
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Job Posting Title:
Purchasing Coordinator
Position Type:
Professional / Unclassified
Department:
LSUAM Engineering - MI - Business Management (Trisha Lawhon Landry (00012526))
Work Location:
3261 Patrick F. Taylor Hall
Pay Grade:
Professional
Job Description:
Job Summary:
Coordinates the purchasing functions in Mechanical & Industrial Engineering (MIE) and serves as purchasing liaison between MIE and others. The MIE Dept. is home to 6 degree programs, 2 cost recovery centers, and 3 research centers (CeRoM, TIER, CISIA. When fully staffed, it is supported by 6 office and 9 technical staff members that serve 35 T/TT Faculty, 6 Instructors, 5-7 p/t instructors, multiple Post-docs and Research Associates, ~1300 UG students and ~100 graduate students. Research expenditures are in the range $3.5M-$4.5M annually.
Job Description:
55% Coordinates the purchasing functions in MIE including, but not limited to: receives and analyzes requests, prepares product specifications, selects qualified vendors, prepares purchase requisitions, prepares PO changes and/or cancellations to purchase orders as required, verifies receipt of items, place orders using LaCarte and Foundation credit cards and process associated paperwork, maintains supplies for the MIE office. Serves as purchasing liaison between MIE and others. Assists LaCarte card holders and follow-up on outstanding credit card transactions.
25% Confers with vendors, procurement buyers and Accounts Payable to expedite payment of invoices and purchase supplies and equipment. Investigates complaints on behalf of personnel and vendors and makes recommendations to resolve problems to ensure expedition of payment according to terms and conditions of agreement. Interprets University purchasing policies and procedures, rules and regulations and relays information to customers.
10% Maintains a log of package pickup (receives, logs and notifies faculty/staff/students of incoming packages) and distributes incoming packages to appropriate individuals. Develops and maintains a complete filing system and log on all purchase requisitions, transactions, etc.
5% Serves as the Expense Data Entry Specialist by processing expense reports for non-workers. Assist employees with reimbursement requests and travel preparations as needed.
5% Act as a back-up for the office staff with associated cross-training. Perform other tasks assigned depending upon the needs of the Department.
Required Qualifications:
Bachelor's degree with 2-3 years of related work experience in purchasing related functions.
Preferred Experience:
Knowledge of policies and procedures, rules and regulations related to LSU and state purchasing; familiarity with Workday; experience working in higher education
Additional Job Description:
Special Instructions:
Please attach your resume, cover letter and three professional references including name, title, phone number and e-mail address.
A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.
Posting Date:
May 12, 2023
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Remote Work - Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer:
LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU's Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu).
HCM Contact Information:
Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed HR@lsu.edu
