Address
Form of work
SalaryEstimated starting salary is $815-$982 per week.
Duties and Responsibilities/Results:
- Ensure the timely and accurate processing of all purchase orders by:
- Analyze invoices to ensure the timely and accuracy of payment and check that specific invoices have not been previously paid.
- Verifying that invoice approved by authorized personnel.
- Verify that merchandise or service was received and acknowledged.
- Preparing vouchers with correct vendor number.
- Assign the correct General Ledger account for payment.
- Prepare new vendor maintenance forms if needed.
- Submitting vouchers to Accounting Department for payment.
- Research budget variance for the rental expenses of Faxes and Copiers throughout the bank by maintaining a spreadsheet and keeping track of payment records.
- Evaluate and analyze new equipment (copiers, faxes, etc.) from competing manufacturers.
- Research and resolve discrepancies and questionable charges of payment through the analysis and the investigation of any mistakes in the billing and payment process.
- Calculate sales and compensating use tax and report to the Accounting Department to ensure reporting the appropriate tax amount to the New York State.
- Assist in the accurate 1099 reporting to the IRS by obtaining Tax Payer I.D. Numbers on Bank Vendors and notifying the Accounting Department.
- Ensure that sufficient supplies of passbooks, envelopes, letterhead, etc. are available as soon as possible by keeping inventory with the vendor and maintaining a specific level of supplies.
- Ensure continuity of dues and subscriptions by checking for authorization, renewal dates, and duplicate payments.
- Perform Purchasing Agent duties when necessary.
- Handle questions and concerns about Purchases.
- Support Accounting Department to streamline all payments for Purchasing Department convenience.
- When needed will help by performing other duties, which may be necessary from time to time.
Job Specifications:
- Two years college or equivalent
- Excellent analytical skills with good figure aptitude
- Good customer service skills to deal with various individuals and numerous vendors
- Excellent verbal and communication skills
- A demonstrated knowledge of the purchasing process
