Purchasing Card Administrator - 500390

Purchasing Card Administrator - 500390
SUMMARY:
The Purchasing Card Administrator is responsible for planning, organizing, and directing the day-to-day operations of the University's Purchasing Card (p-card) program. This position is responsible for ensuring compliance with all financial policies and procedures while ensuring maximal usage of the cards. The Administrator manages the banking relationship with the University Purchasing Card, manages the p-card program, provides excellent customer service to cardholders, and continuously evaluates the program to identify strategic improvements.
RESPONSIBILITIES:
Program Management

• Manages the University's Purchasing Card program
• Develops and maintains constructive and cooperative relationships with all directors, managers, and colleagues
• Manages the relationship between the credit card provider and the University and serves as the main point of contact between the two entities
• Resolves security issues with the credit card provider and maintains system security with user accounts, establishing policy protocols and procedures
• Provides cost/benefit analysis, implementation strategies, and fact findings to the director.
• Reviews new credit card applications for completeness, adherence to policy, and appropriate approvals.
• Evaluate and approve/disapprove cardholder change requests
• Issues new cards utilizing the credit card system
• Assesses, streamlines, and improves automated audit processes.
• Designs and conducts audit tests to ensure compliance and to assist internal audit
• In conjunction with the director, evaluates program effectiveness and develops strategies for improvement

Education and Marketing

• Plans, organizes, develops, and conducts educational programs for the campus community to promote compliance with policies and regulations and to promote operational efficiencies
• Works closely with business units to understand business needs and document requirements
• Develops p-card usage strategies in conjunction with business unit leaders
• Promotes and grows the p-card program by conveying the value of the program to participants

Credit Card System Administrator

• Manages system upgrades and keeps cardholders abreast of all changes
• Manages requests for system access and trains new cardholders on the system

Other Duties

• Collaborates with the director to develop internal policies and processes to ensure internal control and maximize efficiencies
• Administrator of enterprise accounts including Amazon and Staples
• Oversees the record retention process of the p-card transaction documents and ensures documents are maintained in accordance with the University's record retention policy
• Other duties as assigned

QUALIFICATIONS:

• Relevant industry knowledge
• Demonstrated organization and decision-making skills
• Thorough knowledge of accounts payable or procurement practices
• Ability to apply and adapt established methods to a variety of complex issues and/or problem
• Ability to provide clear technical guidance to non-technical audiences
• Ability to establish working relationships with all levels of staff and management
• Some knowledge of general accounting
• Excellent communication skills, both oral and written
• Excellent customer service skills
• Strong analytical and problem-solving skills
• Exercises discretion and independent judgment
• Strong project management skills
• Ability to handle multiple priorities
• Works independently
• Strong PC Computer experience
• Keen eye for detail
• Demonstrated advanced working knowledge of Microsoft Excel
• Demonstrated intermediate working knowledge of Microsoft Word and PowerPoint

EDUCATION & EXPERIENCE:
Bachelor's degree from an accredited college or university or equivalent relevant experience in Accounts Payable, Purchasing Card, Accounting, Finance, or Procurement required.
Required:

• 3+ years of accounts payable, Purchasing Card, or procurement experience
• 3+ years of customer service experience
• Previous experience with an automated accounting system
• Demonstrated presentation experience

Preferred:

• Prior experience managing a Purchasing Card program
• Purchasing Card, Procurement, or Accounts Payable certification
• Demonstrated working of Banner, Chrome River and JP Morgan Paymentnet
• Experience using an imaging system, such as OnBase
• Banner financial system experience
• Travel and expense management experience

WORK HOURS:

• Full-time, exempt position
• Monday - Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week

SALARY STRUCTURE:
Pay Grade 6 (Hiring Range $46,114.00 to $61,110.00 annually)
ABOUT UR:
At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.
UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE