Purchasing Assistant

Position Summary

Responsible for providing clerical and administrative support related to the Procurement process.

Plays a critical role in ensuring timely and cost-effective procurement of supplies and equipment based on the needs of the organization.

Monitors stock levels, research vendors, tracks orders, and maintains purchasing records.

Essential Functions

• Maintains records and monitors inventory levels also follows up on files and purchases, shipments, and related matters in Purchasing.
• Advises staff as to appropriate choices of standard items to be purchased for the property.
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Provides shippers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Produces memos, correspondence, reports, and other documents.
• Conducts market research to identify potential vendors and stay aware of industry market and pricing trends.
• Works with warehouse staff to confirm quality, quantity, and condition of incoming products/materials.
• Creates, updates & purges procurement files, forms & records, according to retention guidelines.
• Participates in special projects and committees for the Casino and Purchasing Department.
• Other duties as assigned.

Position Qualifications

Competency Statements

Communication Skills- Ability to communicate effectively with others verbally and in writing.

Customer Oriented- Ability to take care of both internal and external employee needs while following company procedures.

Enthusiastic- Ability to bring energy to the performance of a task.

Interpersonal - Ability to get along well with a variety of personalities and individuals.

Organized- Possessing the trait of being organized for following a systematic method of performing a task.

Time Management- Ability to utilize the available time to organize and complete work within given deadlines.

Education

High School Diploma or GED.

Experience

Two years clerical or office administration experience.

One year of purchasing experience preferred.

One year of customer service experience.

Computer Skills

Microsoft Office intermediate level in Microsoft Word, Excel, and Outlook

Ability to learn and use industry-specific software efficiently.

Certificates & Licenses

Must obtain a Siletz Tribal Gaming License

Other Requirements

Knowledge of purchasing, warehousing functions preferred.

Physical Demands

Physical Demands Lift/Carry

Stand Occasionally 10 lbs or less Frequently

Walk Occasionally 11-20 lbs Occasionally

Sit Constantly 21-50 lbs Occasionally

Handling/Fingering Constantly 51-100 lbs Not Applicable

Reach Outward Constantly Over 100 lbs Not Applicable

Reach Above Shoulder Occasionally Push/Pull

Climb Not Applicable 12 lbs or less Occasionally

Crawl Occasionally 13-25 lbs Occasionally

Squat or Kneel Occasionally 26-40 lbs Occasionally

Bend Occasionally 41-100 lbs Not Applicable

Not Applicable- Activity is not applicable to this occupation.

Occasionally- Occupation requires this activity up to 33% of the time (0-2.5+ hours/day.

Frequently- Occupation requires this activity from 33%-66% of the time (2.5-5.5+ hours/day.

Constantly- Occupation requires this activity more than 66% of the time (5.5+ hours/day.

Other Physical Requirements

Vision: Near and Far

Sense of Sound

Work Environment

Work will take place in a small office environment with occasional exposure to a busy resort and gaming environment with multiple distractions. The noise level in the work environment is usually quiet to moderate.

Working Conditions

Conditions of employment include passing a pre-employment drug screen, a background investigation, and completing a 180-day introductory period.