Assistant Purchasing Agent (Homebuilding)

New Home Co. is a new generation homebuilder focused on the design, construction and sale of innovative and consumer-driven homes in major metropolitan areas in Arizona, California, Colorado, Oregon, Texas, and Washington. NEW HOME was named 2019 Builder of the Year by Professional Builder and is a multi-year recipient of "The Eliant" for Best Overall Customer Experience in the multi-divisional builder segment.
At New Home Co., we believe that PEOPLE matter. The strength of our homes is built upon a foundation of focused, energized, visionary and dedicated team members. Our goal is to provide a workplace that supports you in doing the best work of your life.
Check out NWHM's 2023 Corporate Sustainability Report
Position Job Title: Assistant Purchasing Agent
FLSA Status: Salary Exempt
Position Summary
To assist Director of Purchasing with all direct onsite and option purchasing tasks.
Specific Job Duties
Information Management:

• Assist in the growth of Division, by leading the Due Diligence for new communities.
• Generate letters of intent and letters of regret.
• Generate and maintain Trade Partner lists, addresses, email, and other contact info.
• Issue model upgrade purchase orders and change orders.
• Maintain model upgrade specification spreadsheet as needed.
• Create and update Request for Budget Change orders and log on fee projects.
• Assist A/P with invoices, etc as needed.
• Communication with Site Managers and Trade Partners.
• Project set up in New Star (Build lot, address, elevation, and plan type).
• Build Lot Budget and Lot Anchor Estimate.
• Add new subcontracts to master project.
• Update subcontracts for pricing changes by phase.
• Issue change orders on Directs contracts.
• Assist with option purchasing duties.
• Lot review of base and options prior to COE for final reconciliation.
• Set up construction and option cut-off schedules
• Set up lots and phases in Studio Chateau

General Administrative Duties

• Compose and type routine correspondence, including letters, contracts, addendum's, purchase orders and change orders.
• Answer and screen incoming telephone calls, assist callers whenever possible by providing appropriate information and taking messages as necessary.
• Open, sort and distribute mail on a daily basis.
• Provide leadership to team members by modeling the company values, vision and operating principles.
• Assist A/P and Trade Partners with billing issues.
• File documents as necessary.

Managerial Responsibility
Does this position supervise other employees? No
Position Qualifications
Experience

• Three years minimum experience in an administrative assistant or comparable position with experience in a purchasing department strongly preferred.

Skills

• Must be detail-oriented, organized and follow tasks through to completion.
• Able to manage time wisely and work within deadlines.
• Strong written and verbal communication skills.
• Flexible, able to anticipate, prioritize and multi-task.
• Must be computer literate, with intermediate experience in Windows, Word, and Excel & Access preferred.
• Ability to type at least 45 wpm.
• Ability to operate 10-key by touch.
• Capable of working independently and as part of a small, tightly knit team.

Base Salary: The expected base salary range for this position is between $65,000 to $80,000 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday. Additionally, this position is eligible for an annual bonus based on divisional and individual performance.
Benefits: In addition to competitive medical, dental and vision coverage, New Home Co. provides comprehensive benefits to eligible team members and their dependents, generous paid time off policies, like vacation, holidays, sick leave, jury duty, and bereavement; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 8% of team member contributions; as well as a wellness incentive program.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Activities
The activities that are essential to performing the position duties include:

• Bending
• Lifting: From 1 (lbs) to 15 (lbs)
• Reaching
• Seeing: Full Color Vision
• Hearing
• Repetitive Motion (i.e. Gripping)
• Typing
• Talking

Environmental Factors
The environmental factors involved with the job duties and work location include:

• Normal Office

Normal Office
Noise Level: Low to Moderate (Corporate/Sales Office Environment)
New Home Co. retains the discretion to add or change job duties at any time.