Purchasing and Asset Agent

Umpqua Health is a Coordinated Care Organization (CCO) in Roseburg, Oregon that serves over 30,000 OHP members within Douglas County, offering benefits, programs, and outreach for those in need. Currently we are seeking a Purchasing and Asset Agent, to join our team.

• Full-time 40 hour per week, on-site position in Roseburg, Oregon.
• Generous benefit package including PTO, Health, Vision, and Dental Insurance, 401k with a company match, gym membership reimbursement and more.
• Hourly rate is dependent upon experience.

The Purchasing and Asset Agent's purpose is to manage resources, minimize costs, ensure compliance, and maximize the value derived from procurement and Asset management activities. This role is essential for maintaining the financial health and operational efficiency of the organization. Provides all Purchasing and Asset management needs for Umpqua Health and all its subsidiaries. Develops, implements and/or maintains accurate record keeping systems.

ESSENTIAL JOB RESPONSIBILITIES

• Purchase all supply and Asset requests from Umpqua Health and all its subsidiaries.
• Ensure all purchases are made using one standardized procedure.
• Ensure all purchases follow the guidelines provided in Financial Authority Matrix and the internal department budget.
• Build and maintain relationships with vendors. Negotiate and track all vendor contracts for best pricing/discounts for the organization.
• Establish, track, and maintain all internal inventory levels for commonly used office supplies and specialized company logo merchandise.
• Provide the Finance department with all necessary documentation/approvals needed to process invoices.
• Research and participate in vendor rewards programs especially for recycled or outdated equipment.
• Reconcile all equipment and Asset inventory activity i.e., department usage, locations, additions, and disposals.
• Track all storage usage needs.
• Responsible for solving all vendor disputes and returns.
• Process Change Orders for cost allocation to appropriate departments.
• Participate in collaborative capital expenditure projects with all departments.
• Maintains strictest confidentiality.
• Comply with organization’s internal policies and procedures, Code of Conduct, Compliance Plan, along with applicable Federal, State, and local regulations.
• Developing policies, procedures, and controls to ensure the integrity of the financial controls.

QUALIFICATIONS

Minimum Qualifications

• A minimum 2+ years of purchasing experience or relevant experience in the field.
• 2-year degree in accounting or related field or equivalent experience.
• Knowledge of commonly used concepts, practices and procedures used within the purchasing industry.
• No suspension/exclusion/debarment from participation in federal health care programs (e.g. Medicare/Medicaid).
• Proficient computer skills, including MS Office suite.

Preferred Qualifications

• 2 years of purchasing experience in a healthcare setting.
• A solid understanding of GAAP, accounting policies, practices, and systems.
• Experience considering the impacts of the work on multiple communities, including communities of color, in technical analysis.
• Experience working on a diverse team.
• Experience working with different communication styles.
• Bi-lingual translation or translation capabilities.

For more information or to apply visit our website at www.umpquahealthcareers.com

UH is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. UH makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy.

Drug-free Workplace:

Umpqua Health is committed to providing a drug-free workplace for its employees and the communities it serves. This position requires successful completion of pre-employment screening which includes, but is not limited to; drug screen, criminal and federal background check, and other licensure requirement verifications.