Purchase Of Service Manager

PURPOSE:

Managing all aspects of Accounts Payable and staff to ensure payments meet WRC requirements in a timely and efficient manner while supporting Accounting staff needs and vendor payment issues.

ESSENTIAL FUNCTIONS:

Department Contact/Liaison:

• Interface and resolve issues with WRC management, service coordinators, vendors and families that involve unauthorized or approved services.
• Act as liaison for incoming general accounting calls.

Fee Programs and Co-Pay Reimbursement:

• Monitor FCPP, AFPF, parental fee program by providing training to staff, interfacing with families and vendors through letters, calls and emails leading to resolution of the process for each family.
• Correspond with DDS regarding changes, updates and reports specific to fee programs.
• Evaluate requests for Co-Pay reimbursement.
• Maintain documentation for fee programs and provide upon audit requests.

Deposits:

• Identify and deposit all cash receipts into WRC accounts daily or as necessary.

Document Storage & Retrieval:

• Identify and secure all required documents currently stored off-site with Iron Mountain storage service as requested during audit sessions.
• Request document retrieval and coordinate all pick up and delivery of Accounting documents with Iron Mountain storage facilities as required by Accounting staff.

Accounts Payable and Authorizations:

• Assist in problem solving by presenting information to Director of Finance and Accounting Manager as requested (i.e., emails, spreadsheets)
• Assist Accountants in researching issues regarding POS A/P.
• Adapt processes as needed to address changing regulations as directed by DDS.
• Provide backup support to Accounting staff as needed to assist in making payment deadlines.
• Provide support to Community Services department with new, changed, or terminated contract services and information.
• Assist authorization coordinator with Self Determination authorizations, budgets and spending plan entry.

Training:

• Interface with all new WRC staff by supplementing new hire orientation, introducing new employees to the Accounting Department and training on its processes.

• Office Management:

• Submit purchase orders for materials required by Accounting staff to meet their job needs.
• Supervise POS A/P staff, Authorization Coordinator and File Clerk.

MINIMUM EDUCATION AND EXPERIENCE:

• Broad knowledge of Accounting Principles
• Bachelor’s degree in accounting or finance, or other related discipline preferred.
• Minimum 2 years Accounts Payable experience.
• Knowledge of the following software: AS400, Microsoft Office Word and Excel
• Excellent communication and organization skill with a focus on customer service.