Proposal Coordinator

Energy Services West, a subsidiary of Quanta Services, Inc. (NYSE: PWR), provides front-end design services, complex civil and foundation programs, overhead line construction, and oversight of large turnkey construction programs.

 

Our expert team brings Engineering, Procurement, and Project/Risk Management under the same umbrella as Construction, resulting in turnkey services that offer the full spectrum of capabilities critical infrastructure owners demand.

ENERGY SERVICES WEST

 

The Proposal Coordinator is responsible for proposal development, ensuring the security and integrity of all proposal documentation, coordinating the internal proposal process, and reviewing all proposal inputs/directing the production of the final proposal.

• Prepares and submits documentation to set up internal proposal numbers.
• Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables.
• Develops the proposal matrix and schedule, adhering to the guidelines outlined in ESW’s proposal process guidelines.
• Establishes the electronic file structure, archive, and backup capability and procedures for all proposal materials on ESW’s internal server system.
• Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
• Schedules, organizes, and leads internal proposal kick-off meetings with assigned Technical Proposal Lead and identified team
• Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.)
• Establishes the format of the proposal to reflect the Client’s requirements and ESW’s agreed proposal win strategy
• Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule
• Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders
• Ensures that the proposal is fully compliant with the Client’s requirements. Where this is not possible, collaborate with key stakeholders to identify alternatives and possible solutions
• Ensures that the scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead 

• Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with ESW’s Delegation of Authority) are in place prior to submitting the proposal
• Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals
• Adheres to internal standards, policies, and procedures
• Performs special projects and completes other duties as assigned or requested

• Associate’s degree and 2+ years of relevant experience OR Bachelor’s degree in Marketing/Communications, Journalism, English, or equivalent
• 5+ years of experience in lieu of education considered
• Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio)
• Proficient skills in graphic design software such as Adobe products (Photoshop, InDesign, Illustrator, Acrobat) and Canva
• Ability to demonstrate initiative and assertiveness, the ability to plan and manage work efficiently, and the ability to work well under stress and time constraints
• Highly motivated, well organized, resourceful, and proactive with a tenacious and empowering team-orientated style
• Well-developed written and verbal communication, interpersonal, influencing, and presentation skills
• Demonstrated problem-solving experience with the ability to multi-task and apply a structured approach to complex situations
• Ability to work an irregular schedule and long hours as required to meet required deadlines

ESW offers competative pay, benefits and a culture that can't be beat!

 

• Benefits include:
• A range of Medical plans to choose from
• 401k with a generous match
• Paid vacation, holidays, a personal holiday of employee's choice
• Paid Parental Leave
• Company sponsored charity events
• And much more! 
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The anticipated compensation for this position is USD $25.00/Hr. - USD $35.00/Hr. depending on experience and qualifications.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

 

We are an Equal Opportunity Employer, including disability and protected veteran status.