Property Management/Asset Services Coordinator

Essential Duties and Responsibilities:
Administration

• Assist with a host of amenities, including but not limited to restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
• Initiate tenant notification letters and emails as needed.
• Assist the Asset Services Team with special projects.
• Assist in planning all tenant events, parties, and gifts.
• Assist in annual budget preparation and annual CAM reconciliations.
• Track and follow up on tenant receivables and prepare weekly reports.
• Maintain budget tracking spreadsheet.
• Assist facilities team with all aspects of maintenance.
• Redirect and prioritize work requests, including entering tenant work orders in the Angus work order system.
• Be responsible for the Angus closeout of both tenant requests and PM work orders.
• Follow up with tenants to ensure satisfaction with tenant work requests.
• Participate in site operations meetings.
• Draft and send distribution email blasts to tenants.
• Maintain and distribute the tenant welcome package.

Contract Administration

• Participate in bid process when searching for new vendors.
• Manage all service contract requests and renewals.
• Track contracts with pending signatures.
• Maintain spreadsheets to track all current contracts in region.
• Maintain current and complete certificate of insurance for all tenants and all vendors.
• Review all limits, coverage types, expirations, and additional insureds for compliance.

Accounts Payable

• Manage and draft purchase orders and track for signature.
• Match purchase orders to invoices; code and obtain manager's approval.
• Research invoices in Nexus when necessary and follow up with inquiries from vendors.
• Audit open purchase orders on a monthly basis.
• Prepare utility cost/consumption reports when necessary. Manage utility accounts in Measurbl.

Qualifications and Experience:

• Bachelor's degree in Business, Accounting, or Finance preferred.
• 2 years of experience in property management, real estate, event management, and/or hospitality field preferred.
• Strong accounting background and familiarity with lease provisions and lease administration a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) a must.
• Experience in Angus and JDE a plus.
• Client service-oriented attitude a must.
• Excellent verbal and written communication skills a must.
• The expected base salary range for this position is $65,000 USD to $85,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual's knowledge, experience, education, qualifications, skills, job location, and the Company's compensation practices.

Location(s) Available: San Carlos