Project Specialist

Position: Project Specialist

Compensation: $45,000 - $50,000 yearly salary (depending on experience)

Type: Full-time (Permanent)

About the Company:

Pro-Vigil is a leading provider of security solutions, offering both mobile and permanent remote surveillance services for a wide range of properties, from rural construction sites to downtown auto dealerships. Our mission is to deliver top-notch security through highly trained virtual guards powered by advanced AI technology. We offer a comprehensive security solution that includes audiovisual deterrents and boasts the industry's quickest response time, providing superior protection compared to traditional cameras or security personnel alone.

Within the Project Management Office (PMO), the role of a Project Specialist is essential to ensuring the seamless execution of projects and initiatives. Your primary responsibility will be to collaborate closely with project managers and stakeholders, providing critical support in project planning, monitoring, and implementation. Your attention to detail and exceptional organizational skills will play a pivotal role in driving the success of the projects.

Responsibilities:

• Project Coordination: Assist in planning, executing, and finalizing projects. Collaborate with project managers to create project plans, schedules, and budgets.
• Documentation Management: Maintain project documentation, including project charters, plans, status reports, and meeting minutes. Ensure that all project information is kept accurate and up-to-date.
• Communication Facilitation: Facilitate effective communication among project teams, stakeholders, and the PMO. Keep all parties informed of project progress, changes, and challenges.
• Resource Oversight: Contribute to the management of project resources, encompassing personnel, equipment, and materials. Ensure resource allocation aligns efficiently with project requirements.
• Risk Management: Identify, assess, and document project risks. Collaborate with project managers to formulate risk mitigation strategies and contingency plans.
• Quality Assurance: Monitor project activities to ensure compliance with established quality standards. Conduct quality reviews and audits when necessary.
• Timeline Monitoring: Track project timelines and milestones. Promptly notify project managers of potential delays and collaborate on resolving them.
• Issue Resolution: Work collaboratively with project teams to address project-related challenges and issues. Escalate matters to the PMO when required.
• Continuous Improvement: Contribute to the enhancement of PMO processes and the adoption of best practices. Share insights and recommendations to refine project management methodologies.

Qualifications:

• Bachelor’s degree in a related field.
• Demonstrated experience in project coordination or a related capacity.
• Strong organizational and multitasking skills.
• Exceptional written and verbal communication aptitude.
• Proficiency in project management software and tools.
• Detail-oriented with an unwavering focus on quality and precision.
• Ability to work effectively both within a team and independently.

Preferred Qualifications:

• Familiarity with diverse project management methodologies (e.g., Agile, Waterfall).
• Previous experience with PMO processes and procedures.
• Prior involvement in implementing analogous solutions within the industry.
• Knowledge of pertinent industry standards and regulations.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift

Experience:

• Project management: 2 years (Preferred)
• Quality assurance: 2 years (Preferred)

Work Location: In person