Project Manager - Creative Services (Fabrication)

WHY YOU WILL WANT TO WORK HERE: Wizard Studios is a national company whose unique and award-winning special event visioning, design, and implementation abilities are sought after by Fortune 500 companies, major Non-Profit Agencies, Cultural Institutions, and Tourist Destinations.

Wizard Studios takes simple but elegant ideas and complex concepts and manifests them into highly crafted yet scalable public and private events. Our firm maintains a lifelong belief in the power of special events as the most effective means to engage, inspire, and inform people who come together and experience our productions. Through opportunities to share common activities whether cultural, recreational, or educational, that connect the participants to each other, exposing them to new concepts, experiences, and venues.

CHIEF OBJECTIVES OF THIS POSITION
To deliver World-Class Production Services and Experiences to customers in a manner that will improve the Company’s efficiency and profitability, help achieve the Customer’s mission and goals, and result in outstanding customer service.

The duties of this job require a high degree of specialized expertise and skill in maintaining established standards of quality and accuracy. While the pace of the work is faster than average, quality is never compromised. The focus of communication and organizational relationships is based on technical expertise. The work requires specialized technical problem-solving and ingenuity while working within approved organizational systems and technology, and the demonstration of the values of integrity, quality, and caution. The position encompasses a defined span of control and opportunity for someone who engenders trust, demonstrates a sense of urgency, and assures consistent achievement of quality standards. The work requires making decisions that support company guidelines authoritatively and quickly.

Reports to: Director of Production - Creative Services
General Responsibilities:
The Project Manager’s responsibilities involve spearheading communication between customers, vendors, co-workers, and freelancers, attending site visits, writing proposals, producing floor plans, assigning onsite staff/creating crew calls, creating impeccable pull sheets, profit & loss reporting by project, and other fabrication-related duties as assigned from time to time by the Company. The Project Manager will mainly work in the office and on client sites, with some opportunities to work remotely occasionally. maintain a positive attitude that promotes teamwork within the Company and a favorable image of the Company.
Creatives Services Production:

• Partner with the Creative Services Production Coordinator and Build Leads to ensure the successful fabrication of Projects for our clients.
• Provide an exemplary experience for our customers, vendors, and all stakeholders.
• Manage the fabrication of projects on behalf of the Company, with an emphasis on clear communication across cross-functional teams, efficiency, and profitability.
• Attend site visits with customers to develop floor plans and finalize build details.
• Maximize the profitability of each project without sacrificing the primary goal of delivering a World-Class customer experience.
• Develop winning Projects that align with the client’s objectives and creative vision.
• Create comprehensive quotes that reflect the outcomes narrative.
• Partner with Members of all departments as Cross-functional Teams in order to meet and exceed our client’s expectations.

REPORTING:

• Ensure each project has secured a signed quote or contract, been properly invoiced, and paid in accordance with the approved payment terms.
• Ensure all expenses related to each job are accurately reported and correctly reconciled in a timely manner.
• Ensure all builds and deliverables are on time and within budget
• Inform your supervisor of potential problems or opportunities to better the project.
• Provide communication with fast response times to the client and other stakeholders.

JOB CHARACTERISTICS:

• The Creative Services' Project Manager is held accountable for results across multiple, simultaneous projects.
• Expert-level client-facing "Agency-Style" communication.
• Directive leadership to assure business results are achieved.
• Authoritative, quick decision-making within the defined span of control.
• Based on accepted quality standards, policies, and procedures it is important also to train others to make correct decisions.
• Delegation of details as necessary, with follow-up on timeliness and quality to ensure quality standards are met.
• Creative problem-solving and innovation across varied areas of scenic, prop, and print fabrication.
• The ability to efficiently prioritize in a deadline-driven industry and fast-paced environment.
• Rapport and relationship building with a strategic focus on achieving results.

JOB QUALIFICATIONS:

• Bachelor’s degree (or equivalent experience)
• 4+ years of relevant experience in event planning and account management.
• Minimum 1 year in scenic, woodwork, metalwork, or prop shop experience.
• Expert-level written and verbal communication skills
• Polished, professional demeanor; projects confidence and enthusiasm for the business
• Proven success in a client-facing capacity
• Demonstrated history of establishing and maintaining effective working relationships across a diverse cross-functional team
• Must be proactive with the ability to work both independently and with multiple teams
• Organized with the ability to prioritize, and manage time efficiently with high attention to detail
• Ability to work on strict deadlines and in high-pressure situations
• Preference is given to candidates with a demonstrated knowledge of Scenic Carpentry, Scenic Painting, Printing, and Metalwork, as it relates to the production of elements for an event.

WE OFFER:

• Competitive salary based on relevant experience and job knowledge
• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays
• 401k Plan
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammates and their Families
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs
• Wellness Programs

We have designed & built our culture around a set of core values. We look for candidates who embody those values and will help bring them to life through their work. As part of the interview process, we share those values with candidates and actively search for people who will thrive in our environment.

OUR PURPOSE: Wizard Studios exists to produce events and create experiences that leave an enduring impression on you and your audience.

OUR MISSION: Consistently delivering events and experiences that turn our customers into evangelists for our brand.

OUR BRAND PROMISE: Since 2002, exceeding expectations to ensure you hire us again!

CORE VALUES:

WORKING TOGETHER – Teamwork maximizes our collective impact to inspire, challenge, and support each other to be our best and sustain our efforts.

INNOVATION – Provide unique solutions that support our client’s vision.

ZEAL – Passion for what you do makes Wizard Studios a great place to work.

AMBITION – Anticipate people’s expectations and strive to consistently over-deliver on our promises.

RESPECT – Open communication kindly delivered.

DEPENDABLE – Don’t just solve problems, work to actively prevent them!

• Wizard Studios is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

Please visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.