Project Manager - Clinic Services

Description

The Project Manager has a key role in the organization, requiring technical project management skills and leadership capabilities to guide and motivate project teams towards successful completion.

The Project Manager will lead a number of cross-functional teams to deliver high quality projects within the constraints of schedule, budget, and scope. The role involves participation in strategic planning, managing resources, and coordinating the efforts of team members and third-party contractors or consultants to deliver projects according to plan. The Project Manager will also define the project's objectives and oversee quality control throughout its life cycle.

• The Project Manager role is part of the Clinic Services Projects team which supports ETS' through project management and completion. 
• This role makes a critical difference at ETS by ensuring the success of key project implementation
• Watch this brief video that provides information about this role and working at ETS.
• The position is hybrid (can be full time onsite), the location is at ETS' Administrative Services (Georgetown Yards) facility, and the days and hours are M-F, approximately 7a-3:30p. Schedule determination will be based on the project and organizational needs. 
• The annual salary range for this position is $100,000 to $120,000 DOE. ETS strives to achieve pay equity and transparency as part of our goal to create an equitable workplace.

What you contribute to this role - Responsibilities:

• Help ETS succeed in carrying out our mission through working together with other staff to transform systems of harm and inequity to create different approaches to improving community health and safety through addressing substance use and homelessness. 
• Assist with the organization-wide initiative to reimagine our interconnectedness within our community to overcome the aspects of our society and organizational culture shaped by white supremacy and settler colonialism.
• Scope Definition: Collaborate with project stakeholders to define project scope, goals, and deliverables that align with business objectives. Develop detailed work plans, schedules, project estimates, resource plans, and status reports.
• Budget Development: Prepare and maintain project budgets in collaboration with project business owner and finance; analyze budget variances and recommend corrective actions. Ensure project financials are managed responsibly.
• Planning: Develop a detailed project plan to monitor and track progress. Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
• Cost Management: Implement and manage project changes and interventions to achieve project outputs. Conduct project post-mortems and create a recommendations report to identify successful and unsuccessful project elements.
• Risk Management: Perform risk management to minimize project risks. Create and maintain comprehensive project documentation.
• Reporting: Measure project performance using appropriate tools and techniques. Report and escalate issues to management as needed.
• Stakeholder Engagement: Manage stakeholder communication and participation. Develop and deliver progress reports, proposals, requirements documentation, and presentations.
• Tiered Decision Making: Facilitate decision-making processes that accommodate various levels of stakeholder involvement and impact.
• Communication: Ensure a common understanding by setting expectations in accordance with the project plan to align the stakeholders and team members.
• Coordination: Efficiently coordinate the efforts of team members and third-party contractors or consultants to deliver projects according to plan.
• Effective Change Management: Lead the change management process, ensuring that changes are smoothly and successfully implemented to achieve lasting benefits.
• Establish Project Management Practices: Develop and implement standardized project management practices, methodologies, and metrics to ensure consistent project delivery across the organization. Create and implement a framework for project evaluation and process improvement.
• Educate on Project Management Skills: Lead internal training initiatives to educate employees on project management principles, tools, and techniques. Mentor team members to enhance their understanding of project management best practices and elevate their skills in managing project tasks effectively.

Note: New and/or different duties and responsibilities may be assigned to this job at any time.

Check Out ETS' Excellent Benefits - Part of Your Total Rewards Package in this Role!

Key Benefits:

• Medical and Dental benefits, as well as voluntary Vision benefits.
• 403b Retirement Plan with employer match starting at 2% at 1 year, and Roth IRA.
• Basic Life/ADD/FSA tax saving accounts for health and dependent care.
• Employee Assistance Program (EAP), voluntary long-term disability coverage.
• Vacation (starting at 2 weeks/year at 6 months), Sick leave (24 days/year at 6 months).
• Mental health leave (12 days/year).
• Holidays (12 days/year) and one Floating Holiday per year.

Exceptional Perks:

• Wellness stipend ($50/month) to use for wellness benefits such as massage, fitness classes, gym membership, meditation, therapy, park passes, etc.
• Transportation stipend ($40/month) and mileage and parking reimbursement when traveling.
• License renewal reimbursement (variable) and tuition/training assistance (variable).
• Referral bonus ($100/$250) and sign-on bonuses for some positions at certain times.
• Longevity awards ($50 - $750 over milestone anniversaries, and for REACH programs).
• Discounts for Woodland Park Zoo, Verizon Wireless, and Corporate Shopping.
• Professional development: ETS is committed to supporting all staff on their career paths so that ETS is a place to join and contribute fully in the short term and also grow and thrive long-term.

Explore Working at ETS and Apply for This Position!

• To learn more about ETS, visit our website at www.evergreentreatment.org. 
• To apply for this position! ETS HR staff will respond to your application soon.
• Evergreen Treatment Services acknowledges that we are on the traditional land of the first people of Seattle, the Duwamish People past and present and honor with gratitude the land itself and the Duwamish Tribe.

Requirements

What you bring to this role - Qualifications:

• Bachelor's degree in business or related field; Master's degree preferred.
• Certification in project management (PMP) is highly desirable.
• A minimum of 5 years of experience in project management, including a track record of successful project delivery.
• Strong analytical, organizational, and leadership skills.
• Excellent problem-solving abilities.
• Familiarity with project management tools and software.
• Proficiency in Microsoft Office 365 product suite
• Knowledge and Skills:
• An understanding of racial justice and social equity and a commitment to helping create an equitable environment for all ETS clients and patients as well as fellow staff.
• Ability to establish and maintain effective working relationships with clients, patients, and staff from a wide variety of ethnic, socioeconomic, and cultural backgrounds.
• Strong interpersonal skills and verbal/ written communication skills.     
• Excellent organizational skills and ability to prioritize workload, work independently, and complete tasks timely and efficiently.
• Dependable, able to work under pressure, receptive to change, willingness to learn, cooperative approach to problem solving.
• Flexible team player, with excellent attention to detail.
• Ability to maintain confidentiality and use discretion when handling highly sensitive information.
• Ability to set boundaries, resolve conflict and de-escalate issues.
• Computer literate, with basic knowledge of Microsoft Office Suite, as well as a high level of initiative in keeping current with technological change.

Required Skills

• Leadership: Demonstrated ability to lead and motivate a team. Effective leadership skills to drive projects to completion successfully.
• Communication: Excellent written and verbal communication skills. Ability to communicate clearly and concisely with team members and stakeholders at all levels.
• Analytical Thinking: Strong analytical and problem-solving skills. Ability to analyze data, understand trends, and develop recommendations for action based on the analysis.
• Financial Acumen: Understanding of financial modeling, budgeting, and the ability to interpret and analyze financial statements.
• Risk Management: Ability to identify, assess, and mitigate risks that could impact the success of a project.
• Organizational Abilities: Strong organizational skills including attention to detail and multitasking.
• Technical Expertise: Proficiency with project management software and tools. Familiarity with the latest industry trends, technologies, and methodologies.
• Adaptability: Flexibility to adapt to changing project scopes and situations. Ability to manage multiple priorities in a fast-paced environment.
• Decision Making: Strong decision-making abilities, including tiered decision making. Ability to make informed decisions quickly and take ownership of those decisions.
• Negotiation Skills: Skilled in negotiation and conflict resolution. Ability to negotiate resource allocation, deadlines, and deliverables with team members and other stakeholders.
• Change Management: Experience with change management procedures and the ability to ensure changes are smoothly and successfully implemented.
• Stakeholder Management: Ability to manage stakeholder expectations and engage them effectively throughout the project lifecycle.

Additional Essential Information:

Working Conditions:

• Office environment with occasional travel to project sites.
• Flexibility to work outside of standard hours as project deadlines approach.

Physical Requirements:

• The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms and talk or hear; frequently required to stand, walk, and kneel; occasionally to climb balance, or stoop; rarely to crouch or crawl.
• The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, color, and peripheral vision and the ability to adjust focus. The noise level in the work environment is moderate.

Equipment Used:

• Computer, photocopier, fax machine, phone, and other equipment to meet project needs.

Inclusivity and Reasonable Accommodation:

• Evergreen Treatment Services is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
• ETS will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation, or if the accommodation creates an undue hardship for ETS. We also seek to provide reasonable accommodation for the interview process.