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Form of workJob Description
Our client is a global experiential agency for today's live + virtual world. With brand experiences like exhibits, events, activations, and environments, they help clients in ways that intentionally push that definition. Their experiential offerings (strategy, creative, digital and virtual technologies, content production, fabrication, event production, global execution and measurement) connect with the hearts and minds their audiences, wherever they meet.
We are looking for an experienced Project Manager to join their rapidly growing team. The project management scope involves all aspects of architectural design, engineering, fabrication, and installation. This individual is responsible for ensuring the successful completion of various projects in terms of quality, accuracy, timeliness, and budget adherence.
Responsibilities:
- Interact and communicate effectively with customers through various forms of communication regarding the details of their events and exhibit requirements
- Interact, communicate, and work effectively with various internal departments, from operations to sales to accomplish goals
- Interact and communicate effectively with vendors through various forms of communication regarding the details of events and exhibit requirements and to accomplish goals
- Collaborate closely with the internal sales team such as Account Executives and Account Management Team
- Author various types of project management paperwork to complete projects such as estimates, labor projections, show services estimations, shop labor schedules, research 3rd party vendors, show site I&D packets etc.
- Follow each job through proposal, design, contract, production, graphics, service requirements, transportation and invoicing and updating all departments involved with the projects of updates/status
- Manage vendor payment including submitting invoices for payment
- Manage inventory for assigned clients
- Manage cost to revenue ratios to achieve financial goals
- Input data into company databases for the purpose of tracking all job detail for proposed and sold jobs
- Communicate schedule conflicts with appropriate parties effectively and timely
- Research and provide detailed information on 3rd party vendors
- Possess and maintain knowledge of the market for new materials, suppliers and techniques
- Interact effectively with show site Installation and dismantle labor teams
- Possess and maintain working knowledge of various building materials such as wood, plastics, fabric, electrical, metal, Octanorm, and lighting
- Create shipping manifest inbound documents for assigned projects
- Schedule and lead various production-related meetings
- Travel to show site for supervision of assets and customer on-site
- Other duties as assigned
Qualifications:
- Bachelor’s degree or similar equivalent experience
- A minimum of five (5) years of experience managing custom fabrication from idea inception to completion and implementation – industry open not specific to our industry
- Extensive experience in the tradeshow and exhibit industry
- Comprehensive knowledge of planning systems, scheduling techniques, process management, workflow, and team coordination/negotiation/conflict management.
- Proficient in project pricing, purchasing, and vendor negotiations
- Strong written, verbal, and interpersonal communication skills
- Ability to work with diverse personalities in sales, design, engineering, production, distribution, and construction while managing costs, time requirements, and customer expectations
- Ability to read blueprints and a working knowledge of architectural millwork
- Excellent time management skills and ability to multi-task and manage multiple projects with varying deadlines
- Ability to clearly and effectively communicate with clients, vendors, and colleagues
- Highly skilled in critical thinking and problem-solving
- Proficient with Microsoft Office and Google Suite
- Willingness/Capability to travel for site installations required (approx. 10% of the time)
- PMP certification or similar coursework preferred
Hi! I’m Erin Monahan - Founder, Recruiter, and jane-of-all-trades at EFM Recruiting.
Through EFM Recruiting, I partner with employers, both large and small, to recruit and place high-performing event and marketing professionals. By partnering with me, companies have exclusive access to a pipeline of industry-leading experiential, event, tradeshow, fabrication, marketing, and design specialists. My services include both temporary (contract) and permanent (direct hire) placements. Having worked in talent acquisition for over a decade, I use industry best practices to seamlessly guide the entire recruitment lifecycle, from requirement gathering through onboarding.
Through EFM Recruiting, I partner with employers, both large and small, to recruit and place high-performing event and marketing professionals. By partnering with me, companies have exclusive access to a pipeline of industry-leading experiential, event, tradeshow, fabrication, marketing, and design specialists. My services include both temporary (contract) and permanent (direct hire) placements. Having worked in talent acquisition for over a decade, I use industry best practices to seamlessly guide the entire recruitment lifecycle, from requirement gathering through onboarding.
