Address
Form of work
SalaryOverview:
Firm-wide Support:
Required Qualifications:
Resulting Physical Qualifications:
Presenting Opportunities and Challenges at Every Turn...
As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.
Our vision: http://woolpert.com/about-us/
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via-email, the internet or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.
Woolpert, Inc. is a cutting-edge national architecture, engineering and geospatial (AEG) firm that delivers value to clients by blending site and architectural design excellence with innovative technology and geospatial applications. Woolpert is certified as an Employer of Choice by Great Place To Work®. We believe great companies are built from exceptional people and amazing clients. Because of our growth, we are seeking an experiencedFinancial Support Administrative Assistantin the Dayton area. This role is a Part-Time need
Responsibilities:Job Summary: This position is primarily responsible for Project Financial Support relating to accurate revenue recognition and contract administration on projects within a Sector.
Firm-wide Support:
1. Performs high level general clerical duties. Examples include:
a) Electronic file transfers
b) Compiling invoice package backup: timesheets and expense reports
c) QA/QC of invoicing packages
d) Review, validate and monitor subconsultant invoices and payments
e) Updating project records in ERP system
f) Assisting with project setups and invoicing if necessary
2. Creates and modifies documents using company adopted software.
3. Produces drafts, reports, correspondence and forms as required.
4. Maintains databases as directed. Maintains accurate and efficient filing system (electronic and paper).
5. Supports staff in assigned projects.
6. Provides administrative support to firm-wide support groups and executive level staff as requested.
7. Provides support for firm-wide initiatives as needed.
Required Qualifications:
1. High School Diploma.
2. 2 + years of experience in an Administrative Assistant Role.
3. Must be mentally and physically capable of performing all essential duties required of the position.
4. Must possess above average Microsoft Office suite skills (Word, Excel, Outlook and Dynamics preferred).
5. Must be proficient with Adobe products, database management software and the Internet.
6. Must maintain positive working relationships with others, both internally and externally.
7. Must work equally well with all levels of management, clients, and employees.
8. Must demonstrate excellent oral and written communication skills.
9. Must be able to anticipate, understand and respond to the needs of internal and external clients.
10. Must demonstrate the ability to undertake self-directed tasks when necessary.
11. Must possess strong conflict resolution skills.
12. Must demonstrate excellent time management skills.
13. Must demonstrate excellent attention to detail.
14. Must demonstrate above average analytical skills.
15. Must have above average MIS, accounting, and financial skills.
16. Must demonstrate the capacity to prioritize by assessing situations to determine urgency.
17. Must demonstrate the ability to make clear, timely decisions.
Resulting Physical Qualifications:
1. Must be able to operate and manipulate standard office equipment.
2. Must be able to manipulate large volumes of files, open binders, and drawers.
3. Must be able to sit for extended periods of time.
4. Must be able to occasionally reach and bend.
5. Must be able to frequently lift and/or move 10 pounds and occasionally lift and/or move up to 40 pounds.
Qualifications:Presenting Opportunities and Challenges at Every Turn...
As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.
Our vision: http://woolpert.com/about-us/
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via-email, the internet or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.
