Project Employee, Program Assistant

WORK OPTION: In Office

The NBA is committed to providing a safe and healthy workplace. To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

About the NBA Foundation
The NBA Foundation’s mission is to drive economic opportunity in the Black community through employment and career development by funding programs that generate successful transitions from school to meaningful employment for Black youth.

The NBA Foundation will accomplish this mandate by investing in local and national organizations that promote school-to-career employment opportunities including job readiness, skill training, job placement, and career advancement that target Black youth, ages 14-24 years old, with priority being given to organizations operating in NBA markets.

This is a temporary position with an expected duration not to exceed (10) months.

Position Summary:
We are actively seeking a Program Assistant/Administrator to help support the first-ever NBA Foundation, a public 501(c)(3) charity, dedicated to creating greater economic empowerment in the Black community! We are looking for someone who can support a large national grants portfolio working closely with the Director of Programs to ensure that grantmaking processes are efficient, transparent, and aligned with both the NBA Foundation’s mission and values as well as industry best practices. The Program Assistant/Administrator will play a key role in the administration piece of the portfolio by supporting with scheduling, expenses, meeting coordination and obtaining required materials for grants the will support the Director of Programs and team to implement Foundation policies and procedures. The Program Assistant/Administrator must be extremely organized and foster good working relationships, both internally and externally.

This role is an exciting opportunity for an administrative professional to support a high-performing team and develop experience in a new philanthropic initiative. The role will run from March through December 2024, with the possibility to extend. The position will be based at the NBA offices in New York City. Is this something you are passionate about and want to build with us? If so, we want to hear from you.

Major Responsibilities:

• Provides administrative support to the Director of Programs and team.
• Schedules grantee check-ins, mid-year reporting calls, and prospective grantee calls
• Coordinates grant application reminders, deliverable reminders, submission deadline reminders, and updates grant review process templates
• Provides first-tier compliance-oriented review of budgets, activations, financial statements, and progress reports along with other key components of the grant due diligence process
• Coordinates Grantee Vendor Setup and maintains spreadsheets.
• Assists with the maintenance of trackers, grant documents, and electronic award records in the online grants management system.
• Ensures that all required grant documentation, notes, and approvals are well-organized, readily available, and accessible.
• Monitors questions and requests from the NBA Foundation website
• Supports logistics and preparations for virtual workshops and trainings, including grantee learning community meetings, site visits, working sessions, and other key meetings with external partners by generating reference materials, summaries, and copy-editing content.
• Performs any other duties or tasks as assigned or required within grantmaking cycles

Required Skills and Knowledge:

• 2-3 years of experience working in administration within non-profits, philanthropic organizations, or government
• Interest in a career in philanthropy, non-profits, public service, and or Social Responsibility
• Knowledge of the grantmaking process and basic non-profit structure and financial reporting requirements
• Extremely detail-oriented with strong analytical, writing, and communication skills
• Highly organized and systematic
• Able to work in a fast-paced environment
• Deep commitment to the mission and values of the NBA Foundation
• Thrive an environment that values transparency, collaboration, and integrity
• Excellent written and verbal communications skills.
• Team player with the ability and willingness to multitask and help other team members as needed
• Proficiency with Microsoft Office (Excel, PowerPoint, Word) applications.

Salary Range: $2,500.00 - $2,884.62/Biweekly

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.