Project Delivery Coordinator

Description

Shive-Hattery Inc. is an Architecture and Engineering firm with a regional practice in healthcare, government, commercial, industrial and education. We believe unparalleled service has contributed to our long-term success and given us the opportunity to practice our passion for design. We are looking for a motivated Project Delivery Coordinator who shares our passion and collaborative style and wants the opportunity for professional growth in our Valparaiso, Indiana office.

Project Coordinator supports the Project Manager, Project Team, and Client throughout the processes of each project. This person prepares project meeting agendas and summaries, project manuals and specifications, invoices, bidding documents, and construction administration documents.

This role also coordinates and serves teams to ensure deliverables are meeting project schedules and deadlines. Maintaining the Newforma project system of revisions to drawings/specifications, change order requisitions, observation reports, etc.?is another responsibility. 

Experience required:? 

• BA degree or 3-5 years in Business Administration or experience providing administrative services in the A/E consulting industry 
• High focus on assisting the Client, both internal and external, exhibiting a willingness to help with a can-do attitude 
• Proficient in using the Microsoft Office software family (Excel, Word, OneNote, Project) and Adobe/Bluebeam PDF software 
• Experience with Newforma, BSD Speclink, and Deltek Vantagepoint software is an advantage 
• Willing to innovate and continuously improve and learn 
• Construction industry knowledge is preferred 
• Highly organized with an attention to detail 
• Experience with the use of virtual programs and tools to proactively coordinate and communicate online with teams, Clients, and Contractors 
• Eagerness to innovate and focus to continuously improve processes and a willingness to teach others.
• Focus to continuously improve processes and a willingness to teach others 
• Be adaptive to change and accept shifting tasks daily to align with project schedules, customer requests, and internal team needs

Requirements

• Implement and maintain systems and processes in support of Project Delivery 
• Coordinate with Project Manager and Project Team regarding deliverables to Clients, Contractors, agencies, and other entities as required 
• Work closely and communicate clearly with Project Manager and Project Team on a variety of tasks and events 
• Prepare and coordinate contracts, project schedules, general coordination, project plans, specification manuals, and documentation from project meetings 
• Coordinate bidding and construction administration processes to assist the Project Team, Client, and Contractor and maintain the project schedule 
• File, distribute, and manage construction administrative documentation including questions/requests for information (RFIs) and submittals from contractors, change orders, observation reports, supplemental instructions to contractors, pay applications, etc. 
• Ensure deadlines are met and responses are timely 
• Maintain organized schedule regarding multiple projects and their related schedules and tasks.  
• Communicate with other S-H Project Coordinators regarding general and/or project information 
• Assist with general office duties 

Why Shive-Hattery?

Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.

Shive-Hattery offers outstanding benefits, a sound compensation package and extensive professional development opportunities.

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. It is our policy to afford equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, mental or physical disability, veteran status or genetic information.