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Form of workThe University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives.
JOB TITLE: Project Coordinator, Senior
JOB PURPOSE:
Coordinate and manage the operational, financial, and personnel functions of large and/or complex projects within the WWAMI Medical Education program under limited supervision. The initial key project will involve management of faculty contracts, course registrations, and general administrative support of our Medical Education curriculum.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under limited Supervision:
- Coordinate and manage the administrative, financial, and personnel activities of designated large and/or complex project(s).
- Understand project goals and objectives and recommend revisions as necessary; develop and implement a comprehensive plan for delivery and assessment of project objectives and goals.
- Provide administrative support to the WWAMI Medical Education curriculum, including managing faculty contracts and onboarding, student course registrations with the University of Wyoming and the University of Washington, coordination with the assessment team, and other assistance as needed.
- Coordinating marketing for the program as needed, to ensure a consistent and accurate WWAMI media presence.
- Maintain project budgets; disseminate funding and monitor expenses against budget allocations.
- Coordinate, plan, execute, and process all financial expenses for WWAMI outward-facing events in coordination with other members of the administrative team.
- Provide general support for all WWAMI events.
- Liasing with the WWAMI Cheyenne office and reporting updates to the WWAMI director as needed.
- Assisting with providing data for various annual reports.
SUPPLEMENTAL FUNCTIONS:
- May perform additional administrative assignments, as requested.
- Represent the department on University or division/college committees, as requested.
- May support prospective student or Alumni engagement activities, as needed.
COMPETENCIES:
- Confidentiality
- Collaboration and teamwork
- Developing Organizational Talent
- Formal Presentation Skills
- Individual Leadership
- Innovation
- Judgement
- Quality Orientation
- Ability to Learn
- Work Prioritization & Management
REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.
MINIMUM QUALIFICATIONS:
Education: Bachelor's degree in a related field
Experience: 3 years work-related experience, including administration, supervision, and counseling experience
Required licensure, certification, registration or other requirements:
- Valid driver's license is required for some positions
DESIRED QUALIFICATIONS:
- Proficiency in Microsoft office suite - specifically advanced knowledge of excel.
- Experience with Adobe Photoshop or other photo editing software.
- Ability to maintain strict confidentiality especially as it relates to FERPA and HIPPA rules.
- Knowledge of Wyocloud financial management system.
- Experience in sending mass correspondences using mail merge.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
Basic, routine and advanced finance, accounting, budgeting, and cost control procedures.
A variety of basic, routine and advanced public relations strategies and techniques.
Applicable support organizations.
Support needs of population served by project.
Basic, routine and advanced laws, regulations, methods, and techniques in the area of specialty.
Basic, routine and advanced Html, web page creation, and website maintenance.
University rules and procedures.
Human Resources concepts, practices, policies, and procedures.
Contract preparations and management.
Skills and Abilities to:
Maintain strict confidentiality.
Communicate effectively both orally and in writing with a wide range of individuals andconstituencies.
Develop and maintain basic, routine and advanced record-keeping systems and procedures.
Develop and maintain accessible websites.
Prepare and print basic, routine and advanced correspondence, and mailing lists.
Coordinate, organize, develop and conduct basic, routine and advanced meetings and specialevents.
Develop project goals, timelines, and budgetary strategies.
Supervise and train assigned staff including organizing, prioritizing, and scheduling workassignments.
Investigate, analyze information, draw conclusions, and make recommendations based on data orfindings.
Work as a team member and foster a cooperative work environment.
REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
