Project Coordinator

JOB SUMMARY

The Project Coordinator position is a business process expert who fosters continuous improvement in project related administrative activities. The Project Coordinator will also provide support to Project Management and Engineering teams in various project related functions relating to documentation, drawings, submittals, schedules, budgets, punch lists, contract administration, and data entry. As a part of the POET team, the Project Coordinator will provide feedback and suggestions to improve project documentation standards, business workflows, and other topics to promote world class execution. The Project Coordinator will also provide business process training as needed.

DURING A TYPICAL DAY

• Setting up, organizing, and monitoring sets of electronic project documents including plans, specifications, addenda, field modifications, and change proposal requests.
• Maintaining the POET document management standards and protocol. Instructing, training, and advising team members of such standards on a routine basis.
• Investigating and promoting innovation in documentation management including software and business workflows.
• Obtaining and distributing complete sets of project documentation to the owner, subcontractors, vendors, and POET construction sites as directed and authorized.
• Assisting the Project Management & Engineering teams with general administrative duties to support POET  objectives.
• Acting as the point of contact in the office for suppliers, vendors and subcontractors involved in assigned projects. Answering questions or obtaining needed information/drawings/submittals.
• Creating agenda, recording minutes and organizing notes for various meetings.
• Tracking and coordinating information between Engineering Work Request (EWR) manager and Engineering groups.
• Maintaining a team environment at all times and being a champion for POET in the community.
• At POET, we’re all on the same team. We all help out with responsibilities that may not be specifically listed here.

STRENGTHS OF A SUCCESSFUL CANDIDATE 

• High school diploma or equivalent required. Associates Degree or above in a related field such as Engineering, Information Technology, or Business with an emphasis on Construction or Project Management preferred.
• Experience requirements:
  • Project Coordinator I: No experience required. Minimum 2 to 3 years in an administrative role managing project related information preferred.
  • Project Coordinator II: Minimum 5 to 7 years in an administrative role managing project related information required.
• Very strong organizational skills. The ability to coordinate multiple tasks for a large professional team.
• Highly professional and assertive. Must communicate precisely and accurately to internal team members, contractors, vendors, etc.
• Excellent organizational, time management, and communication skills as well as the ability to adapt to change.
• You know the basics of Microsoft Office Suite. You’re capable of learning new programs.

GROWTH OPPORTUNITIES WITHIN POET

At POET we believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member’s position and compensation are carefully determined by considering their unique qualifications and skillset.

WORK ENVIRONMENT

• Culture is king at POET. We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET.
• Occasional travel may be required including flying/driving and overnight stays.
• This position operates in an office environment working at a personal computer where you may sit or stand.

POET is an Equal Opportunity Employer (EOE). POET complies with all applicable federal, state and local laws regarding hiring and employment. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.