Project Coordinator - Louisiana Environmental Team Support

The 'Apply with SEEK option' will be utilized for International applicants, mainly Australia. If this does not apply to you please use the 'Apply' option.
IF YOU CARE, THERE'S A PLACE FOR YOU HERE
EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI's combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients' expectations-anytime, anywhere. Click here to learn more about EFI Global.
Seeking an Administrative Assistant to perform project proposal preparation, project setup and tracking, billing and general administrative tasks. This role supports office principals and project managers on the EFI Global Environmental Consulting Team.
This is a full-time remote position that must reside in greater Baton Rouge, LA area and requires occasional office visits. Initial training will most likely be onsite at our Houston office.
Must be available to work an 8-hour shift between 8:00AM to 5:00pm CST and be available for on-call evening/weekend.
PRIMARY PURPOSE: To coordinate project scheduling and administrative tasks.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Gathers project data.
• Coordinates project scheduling.
• Communicates project progression to appropriate parties.
• Documents project actions and results.
• Track project due dates.
• Enters applicable information into a data system.
• Prepares project and/or presentation materials.
• Coordinates tradeshows.
• Works with vendors.
• Produces correspondence, reports, and other documentation as required.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).
• Set up and maintain job files, reports in Deltek Vision.
• Perform property research, prepare and send project proposals to clients.
• Maintain and update client information in client management database.
• Process vendor invoices and submit to AP for payment.
• Communicate with colleagues/clients the status of client/vendor projects/payments.
• Coordinates internal requests for insurance certificates.
• Input project expenses into billing platform and prepare project invoices.
• Print, bind and mail or hand deliver hard copy reports.
• Communicate with clients pertaining to project proposals and invoices.
• Serve as back-up to other administrative assistants/Project Coordinators.

QUALIFICATIONS
Education & Licensing
High school diploma or GED required.
Experience

• Two (2) years administrative office experience or equivalent combination of education and experience required.
• Able to type approximately 50 wpm.
• Requires proficient experience in Microsoft Office Suite - Outlook, Word, Excel.
• Requires software/database experience for project management tasks, such as AR, Project Set-Up, Invoicing, CRM. Knowledge of Deltek Vision or VantagePoint is a plus!
• Preferred experience proofreading technical reports for grammar, spelling and formatting.
• Insurance or property insurance experience is a plus!
• Proposal preparation experience is plus!
• This would be a good career transition for collections specialist, billing specialist, accounts receivable specialist, accounts receivable associate, accounts payable, accounting assistant, human resources assistant, customer service, front office, receptionist, office manager, office administrator, office coordinator, office clerk, office assistant, intern, bank teller.

Skills & Knowledge

• Knowledge of web technology
• Excellent oral and written communication
• PC literate, including Microsoft Office products
• Strong organizational skills
• Excellent interpersonal skills
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.
Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical: Computer keyboarding, travel as required
Auditory/Visual: Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace