Project Coordinator

Education Analytics (EA) is a national non-profit organization located in downtown Madison, WI that uses data and analytics to improve outcomes for students and increase equity in education. We work closely with our partners to illuminate patterns in data that drive change. At EA, we believe in a culture that is collaborative, equitable, mission-driven, human-centered, innovative, and rigorous. We believe in the potential of people to foster continuous improvement.

Learn about EA

Connect with EA! (https://www.linkedin.com/company/education-analytics/) Learn more about EA on our blog (https://www.edanalytics.org/blog) and our website (https://www.edanalytics.org/who-we-are).

Position Description

We are seeking a Project Coordinator to join the Partner Strategy Team. The Project Coordinator is responsible for ensuring internal and external stakeholders are informed of project progress and administrative tasks in the project are completed efficiently and effectively. This position plays an important administrative support role in advancing the goals of the Partner Strategy team and supporting the success of projects at Education Analytics. The role will primarily support Delivery Leads in completing project-based work, and within each project interact with staff members to accomplish project deliverables.

Orientation to the Work

• Comfortable with taking initiative and sharing responsibility in a team-based, collaborative environment at a fast-paced nonprofit organization.
• Customer-service orientation to working with other teams and partners.
• Strong communication skills and comfort interacting with partners and internal team members of varying tenures and levels.
• This is a full-time, salaried exempt position with the expectation that specific periods of work around project deadlines or peak loads during the year may require additional time commitment to support completion.

Duties and Responsibilities

• Understand a project's scope and create documents and timelines that reflect project requirements. Set-up and maintain all project plans in Monday.
• Ensure all project activities are assigned owners. Monitor project components regularly, evaluating progress and quality, and managing issue resolution process.
• Coordinate schedule of activities related to the project and communicate project status internally to other teams and externally to partners.
• Schedule and conduct project meetings to communicate and reinforce individual roles and project expectations, capturing and disseminating notes from project related meetings.
• Maintain the quality of all project documentation and data to assure the integrity of a project. Ensure documentation is maintained as the project is changed or refined over time.
• Deliver projects to successful completion in alignment with strategic and operational goals through planning, coordinating, and managing resources to achieve desired project outcomes.
• Establish and maintain positive relationships with internal stakeholders at all levels of the organization, vendors, partners and industry peers.
• Safeguard confidentiality, privacy and security of organization and customer (Protected Health Information) information.
• Perform other duties as assigned.

Required Knowledge and Skills

• Excellent multitasking skills.
• Ability to work under pressure with minimal supervision.
• Strong problem-solving skills.
• Detail-oriented and highly organized.
• Demonstrated effective verbal and written communication skills, utilizing proper grammar, syntax and excellent business acumen.
• Strong organizational and time management skills with proven ability to multitask and prioritize in a high paced environment with limited direction.
• Intermediate proficiency with Microsoft Word, Excel and Outlook (or list other software or similar skills).
• Able to quickly learn relevant tools including Monday.com, Slack, Slite, and Freshdesk.

Work Environment and Requirements

• Ability to communicate effectively in numerous conversations throughout the day on the telephone, in writing, on-line zoom and in person to provide information, collaboration and assistance.
• Ability to reach in all directions and bend/stoop to store and retrieve files, use telephone, calculator, computer, and other office equipment.
• Ability to move inside the office to access file cabinets, office equipment, retrieve office supplies and make general deliveries.
• Dexterity and hand/eye coordination necessary to operate computer keyboard and other office equipment.
• Ability to complete job duties where there may be eyestrain due to constant viewing of computer screens.
• Ability to complete job duties in an environment where background noise and frequent interruptions are consistent.
• Demonstrate the ability to utilize basic math skills of addition, subtraction, multiplication and division.
• Must be able to communicate effectively both orally and in writing, follow instructions and be able to comprehend written material or requests.
• Must demonstrate the ability to use reason and problem-solving skills in a fast-paced environment.
• Bachelor's degree in a field relevant to the work at EA, or equivalent work experience.

Education and Experience

• Work experience outside a school setting preferred (can be part-time).

Compensation and Benefits

The starting salary for the Project Coordinator position is $50,000-60,000, based on experience. EA also has a generous benefits package including:

• A 12% employee salary contribution from EA to your 401k retirement plan
• An additional 3% salary deferral match by EA to your 401k
• 26.5 days of paid vacation annually + sick paid time off that accumulates per pay period + 9 paid holidays of your choosing.
• 93% of health insurance premium paid for by EA
• Paid parental leave (if eligibility requirements are met)

EA's primary location is in downtown Madison, WI, on the Capitol Square. Steps away from coffee shops, a weekly farmers' market, restaurants, shops, and two lakes, many staff walk, bike, or use public transportation to commute to a well-appointed office.

Additional Information

Equal Employment Opportunity

Education Analytics is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.