Project Administrator

Summary:

A small, but growing rapidly, Rochester based specialty subcontractor and supplier is seeking a Project Administrator. The position will be required to perform diverse and advanced administrative duties. The candidate will be responsible for construction document management including submittals, RFI's, drawing logs and potential change order tracking. The position will be office based in Fairport but will require occasional jobsite visits. The culture is fast paced and entrepreneurial. We all wear many hats and we all chip in and work as a team.

Essential Duties and Responsibilities include the following (other duties may be assigned as needed)

• Assemble and analyze change issue information, compose & prepare change documents for all AmBuild projects as guided by general company practices and owner contractual expectations. Formatting, proofreading and sending out all correspondence with appropriate enclosures.
• Management of the complete submittal process including tracking subcontractor/vendor submissions, maintaining A/E submittal review log, electronic storage of submittals, and final printing/filing of returned submittals.
• Responsible to review each submittal for content and compliance with multiple specification requirements of State Agency, Architect, and Engineer.
• Diligently update organized tracking logs for multiple projects to be sure that all scheduled submission and review dates are being met.
• Communicate with subcontractors, vendors and A/E firms on maintaining the required scheduled dates for submission/review.
• Management of the complete RFI process for multiple projects.
• Maintain and update all construction documents and related addenda/sketches to ensure that a current "working construction set" is always maintained.
• Tracking of owner and subcontractor change orders.
• Organized tracking to ensure that all construction documents are distributed to all required parties on the project.
• Participate in project meetings and owner/contractor video and conference phone calls.
• Work closely with ERP software– including and controlling materials AmBuild purchases on all projects.
• Act as liaison between accounting department and other departments within the company, with subcontractors, and various external contacts. Duties may include arranging meetings, clarifying and resolving problems, maintaining professional working relationships in and out of the company, and communicating with various departments to assist in monitoring project status.
• Represent the interests of the company when necessary, exhibiting behavior and professionalism commensurate with that expected at a senior level.

Education and/or Experience:

• Minimum 2 years’ experience in an administrative support level role in a construction environment. Preference to have accounting experience and training.
• Must have outstanding skills relative to organization, time management, and multi-tasking.
• Required to work professionally under pressure managing multiple tasks.
• Must have the ability to learn and exhibit a thorough knowledge of company operations, policies and procedures.
• Position requires good planning, attention to detail and the flexibility and ability to support and interact with all levels of management.
• Must have the ability to take ownership of various projects and see them through to completion.
• Must have the ability to maintain confidentiality required.
• Must have excellent grammar, interpersonal & communication skills.
• Must be able to be a team player & work overtime as needed.

Computer Skills:

To perform this job successfully, the individual should have knowledge of word processing software (Microsoft Word), spreadsheet software (Microsoft Excel), and PDF writer (Adobe Acrobat).

AmBuild Supply is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. DiMarco is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the human resources department.

Job Type: Full-time

Pay: $48,000.00 - $58,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• construction: 2 years (Required)

Ability to Commute:

• Fairport, NY 14450 (Required)

Ability to Relocate:

• Fairport, NY 14450: Relocate before starting work (Required)

Work Location: Hybrid remote in Fairport, NY 14450