Programming Assistant PT

Job Description

Position: Part-Time Programming Assistant

Department: Programming

FLSA Grade: Non-Exempt

Salary:  $18.00 - $22.00 per hour

Position Summary: 

The Part-Time Programming Assistant provides administrative support to the Chief Content Officer, while serving as departmental coordinator for a range of projects.

Position Elements:

• Provide administrative support to Chief Content Officer including:
  • Maintain the calendar of CCO (coordinating appointments, lunches, meetings, rehearsal/concert schedules, coordinate meeting agendas and oversee all arrangements for meetings)
  • Create expense reports for CCO and programming department, manage department credit card reports and receipts.
  • Facilitate written and verbal, internal and external communications. Arrange for all CCO business travel and hotel arrangements.
  • Answer occasional calls, take messages and route calls.
  • Coordinate visitor needs (directions, parking validation, concert tickets, etc) with Security and Reception.
• Serve as coordinator for diverse departmental and interdepartmental projects.
  • Provide VP, Presentations occasional scheduling and project support.
  • Coordinate artist entertaining and post-concert event schedule including booking reservations, setting menus and catering orders.
  • Prepare conference rooms, coordinate AV set-up, and order refreshments for meetings as needed.
  • Assist Programming Team with program and artist research, scheduling auditions and other projects as necessary.  
  • Assist Artist Servicing Team with occasional guest artist and backstage support.
  • Other duties as assigned.

Relationships:

Reports To:                 Chief Content Officer

Interacts With:             All LAPA department

                                     Guest Artists & Artist Management staff

Job Requirements

Position Requirements:

• Working knowledge and interest in music, artists and programming
• Experience as assistant
• Highly organized, detail oriented, ability to establish priorities, and flexibility to respond to changing requirements
• Extensive computer skills including Microsoft Office suite
• Must be a self-starter with the ability to work with teams in a fast-paced, goal-oriented environment.
• Ability to maintain confidentiality, exercise good judgment, and maintain accurate follow-up
• Dedication and commitment to engage in and promote diversity, equity, and inclusion
• College degree desired or equivalent experience

Reviewed December 2023

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

Equal Employment Opportunity Policy

It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees.  The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law.  Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.