Program Specialist 2 - Transitional Studies

Salary : $42,444.00 - $56,676.00 Annually
Location : Bremerton Campus, WA
Job Type: Full-Time Classified
Job Number: 23-24-C19
Department:Transitional Studies
Opening Date: 12/13/2023
Closing Date: 1/14/2024 11:59 PM Pacific
Description
Program Specialist 2 - Transitional Studies
Salary: $42,444 - $56,676
Classification:Program Specialist 2
Reports to: Associate Dean of Transitional Studies
Olympic College is seeking to hire a full-time classified Program Specialist 2 within our Transitional Studies department. The Program Specialist performs specialized tasks requiring knowledge and experiences specific to the Transitional Studies program. This position will have extensive involvement with students, staff, and the public in carrying out program activities, and coordinate, schedule, and monitor program activities to determine consistency with program goals. Responsibilities include but are not limited to; independently performing a variety of complex clerical and technical assignments, records management, report preparation, and purchasing for the program.
Essential Functions

• Coordinate actions necessary to meet program goals;
• Exercise independent judgment in interpreting and applying rules and regulations;
• Perform and/or coordinate administrative support functions for the entire program, develop and establish procedures and standards, establish priorities and deadlines for the program;
• Develop, modify, and/or maintain database management/office record keeping/filing systems;
• Assist with collecting, monitoring, and maintaining student documentation and reporting using Washington Adult Basic Education Reporting System (WABERS) in accordance with state and federal requirements;
• Serve as primary contact with program participants and faculty; provide information regarding program policies, procedures, and activities;
• Prepare/maintain documents related to quarterly class scheduling, course outlines, faculty contracts, travel, invoices, and purchasing;
• Take tenure meeting minutes, send reminders, and coordinate with faculty and staff on tenure relation activities;
• Provide information and advice to students, staff, program participants, and/or the public regarding program content, policies, and activities, recommend alternative courses of action; promote the program on campus and with outside organizations;
• Collect and monitor information on enrollments and data collection, as well as perform analysis and statistical reports regarding program operations;
• Use word processing, spreadsheets, and or database software to develop and maintain records; Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and database files, uploading and downloading from state database systems;
• Devise, evaluate, and revise forms for internal use as required;
• Compose, proofread, and produce direct mail letters, emails, fliers, and other promotional materials;
• Coordinate and attend meetings and/ or conferences as a program representative;
• Respond to inquiries regarding program components and program procedures and services;
• Assist with monitoring and tracking of budget status in line with program activities, plans or priorities;
• Assist in the preparation of grants and grant proposals;
• Order, receive, and maintain inventory. Coordinate and conduct an annual inventory of curriculum materials;
• May direct the work of student employees, and others;
• Perform other related duties as assigned.

Qualifications
Minimum Qualifications

• High school graduate or equivalent
• And, two years of successful administrative, office, or related experience requiring proficiency in word processing, spreadsheets, and database management.

Desired Qualifications

• Experience providing assistance to customers regarding inquiries, complaints, and problems.
• Experience in a higher education setting.
• Experience with PeopleSoft.

Successful Applicants Will

• Demonstrate strong interpersonal and problem-solving skills.
• Model professional behaviors, attitudes, and work ethic that assist in accomplishing Olympic College and program goals.
• Demonstrate excellent oral and written communication skills.
• Demonstrate exceptional use of technology including, Microsoft Office (Word, Excel, PowerPoint, Publisher, mail merge) and database software.
• Prioritize competing demands and responsibilities.
• Multi-task in a potentially noisy environment with frequent distractions and interruptions.
• Complete tasks with attention to detail.
• Exercise appropriate initiative.
• Work independently, with minimum supervision in an environment that requires constant flexibility and multi-tasking.
• Demonstrate success in working with individuals and groups representing a wide range of diverse cultural, geographic, and socio-economic backgrounds.
• Demonstrate an understanding of and commitment to Olympic College's mission, diversity, and learning-centered climate.
• Function successfully within an interdisciplinary team.
• Collaborate successfully with college faculty and administration to deliver successful programs.
• Establish and maintain working relationships.
• Be adaptable and flexible.
• Uphold Olympic College's values and ethics necessary to maintain a positive climate.

Additional Information
Terms of Employment
This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $42,444 - $56,676. Most classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits: Medical/vision, dental, long-term disability, life insurance, accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here.
Conditions of Employment

• Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
  
• Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.

How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
  
• Resume
  
• Cover Letter - in your cover letter describe how your experience sets you apart for this position.
  
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: Carroll McWhorter, 360-475-7301. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Benefits include vacation, sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
01
Do you have a High School Diploma or equivalent?

• Yes
• No

02
Do you possess experience in a higher education environment?

• Yes
• No

03
Which best describes your full-time professional administrative support experience.

• None
• Less than 1 year
• More than 1 year, but less than 2 years
• More than 2 years, but less than 3 years

04
How many years of customer service experience do you have?

• None
• Less than 2 years
• 2-5 years
• More than 5 years

05
Are you familiar with the WA state system for Community & Technical Colleges (CTC)?

• Yes
• No

06
Please submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and your prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
Required Question