Program Manager's Assistant (Administrative Assistant 5)

The Shorelands & Environmental Assistance (SEA) program within the Department of Ecology is looking to fill a Program Manager's Assistant (Administrative Assistant 5) position. This position will be located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

As the Program Manager's Assistant, you will serve a critical role in the SEA program, and will provide connectivity across units and the administrative team. You will bring strong administrative and personal skills and outstanding communication skills. You are task oriented and embody DEIR principals in all aspects of your work. In this role, you are both a leader and a team player. You will be an active and engaged member of our Program Management Team, bringing solutions and proposals forward that improve SEA's service, deliverables and processes.

We work hard and lean in. We are customer service oriented and maintain high standards of communication and collaboration. We believe in Team SEA, and we believe in One Ecology; the best candidate will be task oriented and will like a busy, dynamic, rapidly evolving environment.

Agency Mission: The mission of the Department of Ecology's is to protect, preserve and enhance Washington's environment for current and future generations.

Program Mission: The mission of the Shorelands and Environmental Assistance Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.

Tele-work options for this position: This position is eligible for up to a 60% tele-work schedule, contingent upon work needs.Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in "other information." Schedules are dependent upon position needs and are subject to change.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan.

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

What makes this role unique?

The Shorelands and Environmental Assistance (SEA) program is a large, expansive program that houses the Washington Conservation Corp in addition to 200 staff. It is fast paced and forward thinking. SEA staff duties and responsibilities require excellent customer service, communication and collaboration skills. SEA staff lean in and look forward, bringing solutions that increase our ability to better serve constituents, the Agency, and one another.

What you will do:

• Serve as principal confidential assistant to the SEA Program Manager with delegated authority and responsibility for administrative matters.
• Serve as an active member of our Program Management Team, providing insight and support as needed.
• Serve as office manager for SEA, providing guidance and oversight. Serve as Administrative Team lead, mentoring and facilitating communication and program needs with SEA administrative staff.
• Serve as the program's HR Liaison for personnel actions, working with Employee Services/Human Resources. Monitor status of SEA program's HR Actions, evaluations, PMT's Leadership Training, and other critical personnel matters.
• Supervise Forms and Records Analysts with a comprehensive understanding of records management in a formal capacity.
• Assist the Agency and Program to further the goals of achieving a workplace where all employees contribute to a diverse, inclusive, equitable, and respectful work environment, where everyone can safely and fully express who they are while advancing their professional goals.

Required Qualifications:

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:

• 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
• 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.

A total of six (6) years of experience and/or education as described below:

• Professional experience in: clerical, secretarial, bookkeeping, accounting, or general administrative office work experience or supervisory experience
• Education involving:Major study in business administration, public administration, environmental administration, or closely allied field

All experience and education combinations that meet the requirements for this position:

Possible Combinations

College credit hours or degree-- as listed above.

Years of required experience - as listed above.

Combination 1

High School Diploma or GED. No college credit hours or degree.

6 years of experience

Combination 2

30-59 semester or 45-89 quarter credits.

5 years of experience

Combination 3

60-89 semester or 90-134 quarter credits (AA degree).

4 years of experience

Combination 4

90-119 semester or 135-179 quarter credits.

3 years of experience

Combination 5

A Bachelor's Degree or higher.

2 years of experience

OR

One year of experience as an Administrative Assistant 4, at the Department of Ecology.

OR

Two years of experience as an Administrative Assistant 3, at the Department of Ecology.

Desired Qualifications:

We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.

Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

• Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
• If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
• If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
• If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.

Application Instructions:
Note: References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate's formal authorization.
It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.

• A cover letter describing why you are interested in this position.
• A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
• Three professional references.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.

For Your Privacy:
When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):

• Please be sure to remove private information such as your social security number, date of birth, etc.
• Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.

Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
Application Attestation:
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Other Information:

If you have specific questions about the position, please email Joenne McGerr at: Joenne.McGerr@ecy.wa.gov. Please do not contact Joenne to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov

Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness,...