Program Management Assistant (International Focused)

The Program Management Assistant position is responsible for supporting PROGRAM MANAGEMENT on day to day requirements and deadlines for written correspondence, scheduling requirements, proposal activities, subcontract management, contracts support, and interface with customers.  The incumbent will have the authority to perform day-to-day operations while ensuring appropriate supervisor/senior leadership stays abreast of issues.

ESSENTIAL DUTIES OF THE POSITION

• Assists higher-level employees with writing, organizing, and submitting proposal responses.
• Supports executive management and the PROGRAM MANAGEMENT staff on operational tasks.
• Assists in performing analysis of solicitation requirements and/or instruction to offeror requirements.
• Assists with editing and formatting documents and proposals.
• Assists with proposal outlines, development, scheduling, and final submission coordination.
• Assists and supports commonly used contracting methods and contract types related request for information submissions, draft RFP outlines, and final RFP submissions.
• Assists with processing Visas, immigration compliance, and monitor export/import regulations to ensure ITAR compliance.
• Presents factual information, composes memoranda, minutes and reports, and drafts provisions and supporting documents.
• Plans and carries out recurring work using established procedures, conferring with the supervisor or higher-level specialists as necessary on technical problems.
• Supports the contracts manager and proposal coordinator on reporting tasks.
• Oversees and corresponds with subcontractors.
• Assists with training new Program Management personnel.
• Perform other duties as assigned.
• Ability to maintain confidentiality over information, conversations, and schedules.

QUALIFICATIONS

Bachelor’s Degree or 5 years of relevant experience. International experience preferred. Must have skills in problem solving and analysis. Must be customer/client focused and be able to manage projects in a timely manner. Must possess interpersonal skills, leadership attributes, and excellent verbal and written communication skills.

*Thisjob description is not designed to cover or contain a comprehensive listing of activities.  Duties or responsibilities that are required of the employee may adjust frequently to ensure flexibility with changing environment.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability.