Address
Form of workLocation: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57260
Department
University Housing
Responsibilities- Performs duties in support of conference processes and project as assigned. Attend staff meetings with supervisor.
- Work with University legal counsel and procurement to create and establish viable legal contracts for non-contract clients.
- Assist with billing process for all conference groups. Work with University Controller's Office to submit Customer Update/Add Request Forms for new and existing clients.
- Work closely with different software programs to design and run the summer conference program. Programs include but not limited to: Microsoft Office, Iris Conference Program. WhenToWork, and Canvas.
- Develop and maintain ongoing professional relationships with conference clients and summer staff. Conduct pre-arrival meetings with conference clients and ensure all items are required prior to arrival are handled appropriately.
- Prepare conference guest rosters and room assignments when appropriate.
- Confirm that residence halls are ready for group check-ins (i.e. correct signate is posted, desk materials set, rooms clean and prepared, etc).
- Assist with key audits for conference halls.
- Assist in coordinating conference check-ins and check-outs.
- Assist with training and supervision of all camps and conference staff including graduate and undergraduate student staff.
- Primary point of contact for phone-in or walk-in student concerns regarding physical facilities, environmental quality, and on-going maintenance and pest problems.
- Supervise the Student Operations Team compromised of 2-4 student employees who assist with light physical labor tasks in the halls such as air purifier filter replacements, repairing vacuums at the front desk, inventorying desk equipment, assisting in weekly building walk through identifying facilities issues.
- Liaison with the appropriate campus department to see room maintenance and upkeep through to completion. Examples of duties would include following up with students and families to provide status reports, maintain open communication with resident students, and follow-up with the students after the issue is resolved to ensure no further maintenance issues persists. This may include physical facility maintenance as well as IT Infrastructure. Assist with large furniture installs with Operations Team to coordinate with vendor deliveries.
- Attend all requested training sessions. Attend conferences/workshops for professional development (as needed) Conduct golf cart and vehicle usage training sessions as needed. Assist in office preparation and manage office furniture replacement schedule.
High school diploma or equivalent and four years of experience related to the duties of this position.
(Note: a combination of post-high school education and experience equal to four years.)
Preferred Qualifications- Ability to communicate effectively verbally and in writing.
- Ability to establish and maintain effective working relationships.
- Ability to prioritize, organize and perform multiple work assignments simultaneously.
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
Salary is commensurate with experience and education.
FSU Total RewardsFSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
ConsiderationsThis is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Equal Employment OpportunityAn Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
